Team Admin

Job description

Adecco is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities,and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.

Team Admin

6 Month Contract

Warwick (Hybrid working)

Role Overview:

As Team Administrator you will provide administrative supportive across a number of teams in the People Function, including HR Business Partners, Rewards, Talent Acquisition, DE&I and Early Careers.

The role will require experience in managing multiple stakeholders, competing priorities, time and project management.

Key accountabilities

·  Provide administrative support to the People Teams e.g. organising team meetings and events, booking venues and travel, raising and managing Purchase Orders, coordination and upkeep of distribution lists, supporting mailbox enquiries and general team coordination activities as agreed with each team.

·  Support the management of the team's annual events calendar, including external engagement events and activities.

·  Agree and provide bespoke Team support where needed e.g. the Early Careers team through the co-ordination of a range of activities including preparation and onboarding activities for the early career's cohorts, keep warm activities & induction, coordinating and ordering IT Equipment and DSE requirements, arranging early careers schemes travel & accommodation, planning for external visits, e.g. arranging PPE, supporting leavers processes.

·  Deal with ad hoc requests and queries relating to all team activities and .box triage

·  Co-ordinating team procurement processes e.g., new supplier set up on Coupa.

About you

·  Experience of working in a similar environment, ideally People functions.

·  Proficient in working with Microsoft applications (Word, Excel, PowerPoint, SharePoint, MS Forms, MS Teams, Outlook).

·  Understanding of purchase order process and reconciliation. Knowledge of Coupa is advantageous.

·  Experienced liaising with varied and diverse stakeholders, managing expectations and prioritising activity.

·  Strong organisation, co-ordination, project management and administrative skills.

·  Good communication and stakeholder management skills.

Note - if you do not hear back within 48 hours of applying, please assume you have been unsuccessful on this occasion