Sales and Purchasing Administrator

Job description

  Location
Ascot, Berkshire
·  Salary
£ 20000 - £ 22000 / Year
·  Category
IT - Database Adminstrator
·  Job type
Permanent
·  Industry
IT and Telecoms
·  External Reference
SALES-ADMIN-2

Are you looking to work for a well established IT company?

Intermediate Excel skills?

My client based in Holyport is looking for a Sales & Purchasing Administrator to join their team on a permanent basis.

Role

The primary role of the sales and purchasing administrator is to convert 'List's' (stock lists) for the Product Manager and CEO/ MD, the sales team and other colleagues as required.

Main responsibilities:

� The end to end process of converting lists including the administrative end to end process for the Sales team. The accurate conversion of the stock lists maximises profit for the business.

� The expedient process of raising sale packs and purchase packs enables the vital process of obtaining and receiving money and income from customers as quickly as possible.

�The assistant Product Manager role in particular in relation to converting stock lists requires an eye for detail and vigilance, e.g. in accurate pricing and quantities.

Job Title duties and responsibilities:

� Convert Asset lists into their system to a recognised format

� Custom sort the conversion lists

� Ensure that all relevant details from sales team requests for a Pro Forma invoice are correct (e.g. what's sold, quantity in units, what price etc.) including making sure that all supplier codes match.

� Raise sale request packs for the sales team and pass to Finance Department

� Raise Purchase Orders packs for the purchasing team and pass to Finance Department

�Maintain up-to-date spreadsheets with supplier codes and pricing matrix's.

Person Specification

� Exhibit a pleasant and welcoming demeanour both in person and on the telephone.

�Ability to read, analyse and interpret correspondence and documents. Ability to respond effectively to sensitive inquiries and complaints. Ability to write a business letter and other correspondence.

�Ability to define problems, collect data, establish facts and draw valid conclusions.

� The successful candidate must have proficient knowledge and ability to maintain a high level of accuracy in preparing and entering information

Knowledge and skills:

The successful candidate must demonstrate the following skills:

� Excellent interpersonal skills

� Team building skills

� Analytical and problem solving skills

� Decision making skills

� Effective verbal and listening communication skills

� Attention to detail and high level of accuracy

� Very effective organisational skills

� Effective written communication skills

� Computer skills, Intermediate level across the Microsoft packages is essential

� Commercial awareness of currency rates and international trade

� Stress management skills

� Time management skills

Personal Attributes

The successful candidate must maintain strict confidentiality in performing the duties of the sales and purchasing administrator. They must also demonstrate the following personal attributes:

� Be honest and trustworthy

� Be respectful

� Possess cultural awareness and sensitivity

� Be flexible

� Demonstrate sound work ethics

� Have an awareness of IT hardware and components

� Administration experience preferred but not essential. Graduates and school leavers welcome. On the job training will be given

Systems Experience

� Microsoft Excel, Word, Power Point, Access and Outlook

� Internet and Email

� Intermediate Microsoft Excel level skill set to include knowledge and application of VLookUp and Pivot Tables

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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