Offers “Adecco UK Limited”

29 days agoAdecco UK Limited

Facilities Coordinator - Immediate Start

  • Sales

Job description

·  Location
London, Greater London
·  Salary
£ 13 - £ 15 / Hourly
·  Job type
·  Industry
Admin and Secretarial
·  External Reference
·  Category
Office and Secretarial - Post Room

We are looking for a Facilities Coordinator to join our client's team in Mayfair. We are looking for someone who is committed, experienced with facilities, and can use their initiative.

Job Title: Facilities Coordinator

Duration : Monday 17th June Start (Ongoing for now, Monday- Friday)

Pay : £13-15 an hour

Location: Mayfair

The role is based at in a multi-tenant building in London Mayfair area. The Facility Coordinator will be based on the reception desk and perform a number of key customer-facing, meet & greet and general office administrative support roles.

·  Front desk / reception duties

·  General administrative duties; notably the management of Stocks, Suppliers, Catering as well as maintaining the Office Budget spreadsheet

·  Monitoring of the PPM calendar and liaison with the Maintenance service provider to ensure reactive and PPM jobs are completed and completed to specification

·  Manage on-site housekeeper

·  Manage selected staff diaries and calendars to coordinate meetings and appointments

·  Visitor booking and arrival notification to host

·  Raising and following up on work orders with vendors

·  Approval, verification and processing of vendor invoices

·  Applying corporate processes and procedures

·  Maintain highest level of customer satisfaction index by continuously meeting commitments for quality standards

·  Monitor and manage office workplace to highest standards

·  Collect and distribute incoming mail and arrange outgoing mail / messenger / courier services

·  Fault reporting and organising repairs with the maintenance company.

·  In-house event management and coordination of event services

·  Monitor room bookings ensuring rooms are serviced between meetings

·  Fire marshal duties in evacuation situation

·  Supporting in-office events and business functions with VIP guests

·  Visitor bookings via the building management system (training provided)

·  Print/issue ID card for permanent staff and visitors

·  Prepare and coordinate data and approvals starting from RFQ, Quotations, for online purchases and non online.

·  Arrange office catering with various caterers (timing, set up, pick menus etc), taking into account dietary needs

·  Perform any other duties required to support the team, activities and overall strategic directions and in order to ensure smooth flow of operation.

Skills & requirements:

·  Experience within a Facilities/ Office front desk/ Administrative position or similar

·  Reliable and strong time management skills

·  Strong experience in a similar role

·  Excellent organisation and multitasking skills

·  A confident communicator (both verbal and written)

Benefits of being a temporary candidate via Adecco

·  Weekly pay

·  Contract of Employment

·  Paid annual leave

·  Access to an exclusive employee benefit and discount portal

·  Pension contributions

·  Ongoing support from a dedicated consultant

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Lily Hurley

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