Event Sales Co-Ordinator

Job description

  Location
Buckingham, Buckinghamshire
·  Salary
£ 16000 - £ 18000 / Year
·  Category
Hospitality, Tourism & Travel - Hotel, Hospitality & Catering Management
·  Job type
Permanent
·  Industry
Hospitality, Tourism and Travel
·  External Reference
JN-072018-18376

Specific Duties:

·  Management of computerised function diary

·  Coordination / inputting of all corporate company conferences and golf events onto Opera Sales and Catering software and Concept Golf software

·  Administration of all paperwork linking with bookings, i.e contracts, function sheets and invoices

·  Attendance at the Daily DASH meeting to read through and answer any questions from Operations with regards to current and forthcoming events

·  To be fully conversant with all bookings within the Opera System

·  Ensure that the chase system is kept up to date and chases are completed on a daily basis

·  Booking accommodation in connection with conferences using Opera software

·  Booking third party companies on behalf of the client and ensuring that these charges are met by the client either directly or through clients invoices

·  Generating new leads for all services offered

·  Adhere to all SPC account management procedures

·  Communicating with Resident/Reservations departments with up to date rooming lists and guest's requirements

·  Responsible for all stationary and printed literature within the sales office and putting together conference and wedding packs

·  Creating and distributing all menus, place cards and table plans relating to functions

·  Liaising with all internal departments with regards to functions and future bookings and keeping all departments fully informed at all times

·  Building relationships with current clients and agents

·  Adhere to Standard Operating Procedures

·  Producing, collating and distributing function sheets weekly and to strict timing, ensuring that all information is current and correct

·  Complete a set amount of sales calls per week

·  Show-rounds of the facilities to potential clients

·  Attendance and representation of the company at Trade Shows

·  Any other ad-hoc tasks as required

This job description covers the main objectives, responsibilities and authorities of this position at present. Where necessary, changes may be made from time to time involving like or integrated work.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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