Administrator

Job description

  Location
Nottingham, Nottinghamshire
·  Salary
£ 16000 - £ 17000 / Year
·  Category
Office and Secretarial - Administrator
·  Job type
Permanent
·  Industry
Office and Secretarial
·  External Reference
LWADMINX1

We are currently recruiting for a prestigious client based in Nottingham city centre! This is an exciting opportunity for a client who promotes progression.

Responsibilities

Proactively dealing with client and third party telephone calls, answering queries where able and acting on initiative to provide exceptional client service

File management - updating and maintaining all files, ensuring documents are filed correctly and named in line with the business wide naming convention and the correct folder structures are adopted (both electronic and paper)

Ensuring client and matter data is maintained within our case management and practice management systems, raising requests with the CMI team as appropriate.

Printing/copying/scanning of documents (subject to size), referring to document solutions for support with high volume jobs.

Managing incoming mail - ensuring all mail is scanned into the correct file, appropriately named,attachments/enclosures are included and hard copies retained where appropriate

Managing outgoing mail - ensuring all outgoing mail and enclosures are sent, saved into the correct file, approval to send is given/signatures obtained, hard copies printed and documents uploaded to client portals/case management systems where appropriate

Organising hand deliveries and courier requests

File opening - ensuring engagement letters are sent, matters are set up on the relevant document/case management system and Lexcel administration

Assisting with the production of court bundles, ensuring the master bundle is correctly paginated and redacted where necessary, sufficient notice and instructions provided to document solutions where applicable and suitable delivery methods pre-booked as required

Providing support with the management of key dates and delivery milestones, ensuring dates are accurately recorded and monitored and notifications are actioned by lawyers

Job Description
Ensuring client and matter data is maintained within our case management and practice management systems, raising requests with the CMI team as appropriate

Providing assistance with data room set up and maintenance

Updating Interaction with new prospects, clients and contacts, activities and business development information as required

Assisting with arranging meetings, travel and accommodation as required

Assisting with matter related finance administration to include APRs, BACs, TTs

Completion of expenses as required

 File closure administration, to include compliance with Lexcel procedures
 Archiving/file storage

 Receiving instructions via digital dictation for tasks and acting upon the same
 Travel to other offices as and when required

 Any other duties as required, commensurate with the level of the post

Technical skills

 Preferably educated to A-level (or equivalent) with 5 GCSEs at grades A*-C, including maths and English

Relevant office based administration experience

Sound IT skills - Word, Excel and Outlook

Person specification

You would be expected to have the following skills and experience:

An effective communicator with the ability to establish professional relationships with internal clients and colleagues

Good organisational skills and ability to manage own time effectively within a fast-paced environment

Ability to work on own initiative

Excellent attention to detail

Proactive, professional and flexible approach to work

Keen to develop over a period of time with a willingness and ability to learn
Compliance

Any questions please contact Adecco Nottingham on 01159 485780. Adecco is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.