Admin Officer
Teddington (Greater London) Sales
Job description
· Location
Teddington, Greater London
· Salary
£ 15.04 - £ 19.18 / Hourly
· Job type
Temporary
· Industry
Public Sector and Government
· External Reference
7081
· Category
Public Sector - Public Sector Administration
JOB TITLE: Admin Officer
LOCATION: Hybrid working (Teddington)
PAY RATE: £15.04 paye/ £19.18 per hour
START DATE: ASAP
DURATION/Hours: 3-month initial contract/ 36 hours a week
Job purpose:
To provide comprehensive administrative support to operational teams/training and development team within the Adults Social Services Directorate, helping to ensure efficient and effective admin support systems and processes operate consistently across the Directorate.
Duties & responsibilities:
· To advise and support managers on relevant matters affecting the service.
· To work as required in ways that develop good working relations and collaborative arrangements with partner and other external organisations.
· To support the Senior Admin Officer and work with colleagues in the development and maintenance of administrative processes, procedures, and systems.
· To provide effective and efficient office administration support to managers, team leaders and staff as required and using own initiative, including, but not limited to:
· Dealing with internal and external customers, by phone, email and face-to-face, resolving queries at first point of contact, where possible, including dealing with matters of a sensitive and confidential nature.
· Meeting preparation, including booking rooms, inviting delegates, ordering refreshments, preparing, and distributing documentation.
· Producing a variety of high-quality documentation (advanced word processing), accurately and to deadline.
· To devise and complete Excel spreadsheets.
· To update and maintain databases accurately, collating statistical information and reports as directed, including social care databases.
· To undertake daily administrative tasks, such as managing and delegating from a shared electronic mailbox, scanning, photocopying, stationery supplies, as required.
Knowledge, skills & experience:
· Good experience of developing and maintain record keeping and systems.
· Good knowledge of office environments and administrative procedures and processes.
· Good knowledge of supporting, coordinating and delivering within a project work-stream.
· Good knowledge of the Data Protection Act 1998.
· Good understanding of the General Data Protection Regulation (GDPR).
· Good experience of developing and maintaining record keeping processes and systems.
· Good knowledge of standard IT packages to an advanced level (MS Office 2010- Outlook, Word) and ability to learn new ones. Good knowledge of Excel to an intermediate level.
· Ability to develop appropriate administrative systems and procedures and train others in their use e.g., creation of a new filing system, IT database or spreadsheet.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://www.adecco.co.uk/candidate-privacy
To speak to a recruitment expert please contact Rebecca Evans