Accounts Administrator

Job description

  Location
York, North Yorkshire
·  Salary
£ 15500 - £ 17000 / Year
·  Category
Accountancy & Finance - Accounts Administrator
·  Job type
Permanent
·  Industry
Office and Secretarial
·  External Reference
190618

Reports to: Finance and Projects Manager

Responsible for:

·  Working closely with the Finance and Projects Manager on all aspects of the job, to include:

·  Accounts Payable, Accounts Receivable, Bank, RMAs, and other General Office Duties.

Liaise closely with: Shipping/Warehouse and Sales

TASKS

Responsibility is shared between the post holder and the F&P Manager, with support from other staff as required.

Finance - 95%

Accounts Payable:

·  Checking and Processing Supplier Invoices, including Courier Invoices

·  Entering "Company Purchases" onto the database (Supplier PO)

·  Checking and processing Credit Card Statements

·  Payments to Suppliers, including pro-forma payments

·  Dealing with Credits for suppliers

Accounts Receivable:

·  Set Up Customer Credit Account

·  Enter and Monitor Customer Credit Limits

·  Creating Pro-forma Invoices

·  Record on the Database the payments made to the company's bank accounts by customers

·  Receiving payments from Customers by Credit Card

·  Phone calls, Reminders and Statements to Customers with overdue amounts

·  Pursuing a Bad Debt

·  Managing a Customer's Status on Brokerware

·  Liaise with Shipping/Warehouse re Accounts on Stop

Other Financial:

·  Monitoring the Bank Accounts using Internet Banking.

·  Other entries to the Cashflow on the Database

·  Update Exchange Rates on Brokerware

·  RMAs - process the returning of parts from Customers/send back to Suppliers

·  [VAT Returns, EC Sales List, Intrastat Reports - all automated on the Database / usually by F&P Manager]

·  [Bank Statement Reconciliations / usually by F&P Manager]

Administration - 5%

·  Re-ordering office and stores supplies, Uploading Stocklists, Filing

·  Goods In and Goods Out - occasionally

This is NOT an exhaustive and definitive list of duties for this role. Other duties may be assigned to you which you will be expected to complete.

Qualifications & Experience

Required:

·  GCSE English and Maths at Grade C (equivalent) or above

·  Previous experience of a similar role is essential

Desirable:

·  An Office Administration or Accountancy Qualification

Other Skills & Attributes

It is vital that the successful candidate can demonstrate:

·  A professional attitude to work

·  A cheerful, bright, friendly personality

·  Excellent organisational skills

·  Accuracy, with good attention to detail

·  Ability to work on own initiative and under pressure

·  Good telephone manner

·  Able to be assertive

·  Computer knowledge

·  Team Player

·  Commitment, drive and enthusiasm for all aspects of the job

Salary : £15,500 - £17,000 (depending upon experience)

Hours : 8.45am to 5.30pm (Mon-Thu) and 8.45am to 4.30pm (Fri)

Lunch : 1 hour

Holidays : 20 days plus Bank Holidays, keeping 3.5 days for Christmas closure

Sick Pay : Statutory Sick Pay

No Smoking : On the Premises

Own Transport : Essential

Confirmation : Probationary period of 6 months

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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