Actemium Mechanical - Business Administrator (PT or FT)

Job description

Actemium Mechanical specialise in the bespoke design and fabrication of process related projects

This is an exciting opportunity for a Business Unit Administrator to join our rapidly growing Mechanical Engineering team. You will be responsible for the day to day running of the administration functions within the Business Unit. They will also provide support to the Business Unit General Manager and the team to assist with the effective running of the business unit (BU). They are required to build and maintain strong collaborative relationships with the operational staff within their BU and within the group. They will possess excellent communication skills, both written and oral, have strong Administrative skills, and be able to work in a fast-paced environment. They will report directly into the Finance Business Partner.

Competitive Salary, Pension + Healthsheild + Share Scheme 

 Key Objectives

• Responsible for coordination and day to day running of the Administration function within the Business Unit whilst providing an excellent and consistent administrative service to all including employees, customers and suppliers.
• Provides support in ensuring that the rules, principles, and the internal control requirements of the Group are met including Business Unit reporting obligations.
• Liaise with the Business Unit Finance Team.

Responsibilities & Accountabilities

• Administrative and office duties to aid the smooth running of the Business Unit
• Ensure compliance with the company’s Internal Control Manual and procedures
• Proactively resolve problems
• Maintenance of the Business Units Health & Safety records
• Ensure monthly stock checks are carried out
• Other Ad- Hoc administration task such as booking accommodation / travel, Business Unit housekeeping
• Support the Business Unit Finance Team.
• Make sure data / transactions are accurately recorded in a timely manner and in accordance with the group and general accounting rules.
• Aid the BU Finance Team with the year end audit by providing the necessary information.
• Ongoing maintenance of records / filing of project data
• Responsible for creation and maintenance of the Business Units customer / vendor accounts
• Raising of purchase orders, GRN and processing of all purchase invoices.
• Processing of weekly timesheets to support the Central Payroll function.
• Assist with new starter paperwork and maintenance of HR Records
• Tracking of annual leave / sickness within the Business Unit
• Provide HR Support including record updating and assisting with new starter paperwork.
• Maintain and retrieve all company records (training, holiday, insurance, plant and equipment etc) in appropriate filing systems
• Control of Office Supplies & Ordering
• Debtors support
• Asset register control

Desired profile

Technical Skills & experience

• Strong Admin background
• Outstanding oral and written communication skills are imperative for this role.  The person will need to be a confident communicator, across all levels both internally and externally
• Friendly and approachable manner, able to build and sustain relationships based on trust at all levels
• An eye for detail, focused on quality and accuracy, within a busy environment, without compromising deadlines
• Strong IT skills in particular, Microsoft Office (Excel, Outlook and Word) 
• A well-motivated individual who can work on their own initiative but also be able to work effectively as part of a team

Other desirable skills 

• Experience with using SAP systems(Ideal)
• Previous experience working in a project-based environment 

About ACTEMIUM

Part of the VINCI Energies Group, Actemium provide engineering design, project management, installation and commissioning of electrical, mechanical and IT services in the United Kingdom since 1907.
In addition, we provide specialist maintenance operations, fully complemented with accredited safety tests and inspection services to optimise the operational efficiency and safety of our client's equipment and systems. Whilst part of a global network of 300 Business Units, Actemium UK comprises of 7 Business Units covering all of the UK & RoI.