Receiving Executive

Job description

Company Description

Your Fairmont Journey Starts Here:

Are you a someone with a passion for excellence and a flair for exceptional hospitality? Fairmont Udaipur Palace invites you to embark on an unforgettable journey of luxury and join our pre-opening team.

Job Description

To ensure all incoming and outgoing merchandise being received or shipped as described in the policy and procedures manual. To issue, store, price and rotate all incoming merchandise for the hotel.

Specific Responsibilities and Duties

·  Acting as a team leader of Storeroom Clerks to ensure that the storerooms run smoothly and efficiently
·  Ensuring all purchase orders are pre-approved prior order placing
·  Inspecting the physical condition and count or measure the quality and weight of all items or supplies at the time they are received and before they are placed in storage.
·  Receiving goods and verifying them against the purchase orders with respect to quantity,  quality, short shipments and/or duplications, and documenting any discrepancies
·  Delivering goods received to the location that are specified on the purchase orders
·  Completing daily non-food and beverage receiving log and submit a daily report with the relevant packaging slips to the accounts payable officer
·  Completing daily food and beverage receiving reports and submitting invoice batches daily to F&B Managers or Designates for approval
·  Maintaining an up-to-date file of the receiving copy of all approved purchase orders. All purchase orders must clearly state the status of delivery (i.e., open or partial)
·  Ensuring all deliveries being received at the designated receiving area only
·  Ensuring all invoices and/or packing slips are stamped with the appropriate receiving stamp upon deliveries
·  Ensuring that the receiving and storage area is clean, accessible and safe
·  Monitoring and conducting inventory on a regular basis, i.e., daily for produce, dairy and bread, or on specific days for meat, etc., to compile orders based either on par levels or needs
·  Minimizing spoilage level and systemizing stock rotation by ensuring first in, first out.
·  Issuing a Slow Moving Stock list at least once every month
·  Safeguarding storeroom keys through security to against any unauthorized entries
·  Issuing, storing, and pricing all incoming merchandise for the hotel
·  Ensuring all requisitions being filled on a timely basis in accordance with storeroom hours and outlet request
·  Ensuring that all goods received are stored in their proper areas at all times
·  Ensuring all beverage requisitions are handled as per established procedures
·  Assisting in all daily, weekly, month-end, or quarterly inventories as needed
·  Performing other duties when needed
·  Conducting self in a professional manner at all times to reflect the high standards of the Company

Qualifications

·  Must be willing to accept responsibility of the storeroom
·  Must have a commitment to follow all Company procedures as they relate to the Purchasing Department
·  Must have excellent interpersonal communication skills and attention to details
·  Must be able to perform all duties that are usually performed by the Storeroom Clerk
·  Minimum Diploma or equivalent
·  Fluency in  English
·  Minimum 2 years of purchasing and receiving experience preferred

Additional Information

·  Bachelor’s degree in Hospitality Management or related field preferred.
·  Proven experience in a customer service role, preferably in hospitality or a luxury service environment.
·  Excellent communication and interpersonal skills.
·  Strong organizational skills and attention to detail.
·  Ability to multitask and remain calm under pressure.
·  Knowledge of the local area and its attractions is a plus.
·  Proficient in Microsoft Office Suite and property management systems.