Purchasing Manager

Job description

Job Description

Reporting to the Financial Manager, responsibilities and essential job functions include but are not limited to the following:

·  Consistently offering professional, engaging and friendly service.
·  Must maintain good relationships with all departments to promote effective purchasing.
·  To take full responsibility in ordering goods on all approved Purchase Orders/Purchase requests.
·  To work closely with the Executive Chef and F&B Controller to establish a good purchase specification.
·  To report to the supplier immediately for any wrong delivery and return the goods at supplier’s expense.
·  To update the vendor’s list on current basis.
·  To advise the Management of market trend changes.
·  To conduct Market Survey at regular intervals to keep pace with the latest trends in the market.
·  To ensure that better prices are obtained.
·  To maintain good relations with suppliers in order to understand the market better.
·  To make regular Market Survey for new suppliers and new products.
·  To suggest means and ways of reducing costs without affecting the quality and standard of the hotel.
·  Ensure that all purchase order requests are properly completed and approved before a purchase order is prepared and the items are purchased.
·  Ensure that all items received by the hotel are properly documented in accordance with Pullman purchasing and receiving procedures.
·  Generate purchase orders (or equivalent) and obtain authorization from the Controller and General Manager prior to processing these orders.
·  Provide the Controller with a monthly summary of outstanding purchase orders for goods and services received, but not yet invoiced, prior to month-end, as detailed in the Policy & Procedure Manual.
·  Participate as required in the monthly or quarterly count of food and beverage inventories as well as with the quarterly count of operating equipment, according to company policy.
·  Ensure that there are sufficient expendable operating supplies on hand for each department by coordinating regular inventories with the storeroom personnel and /or department heads.
·  Assist the Accounts Payable Clerk in researching any discrepancies on invoices.
·  Take appropriate personnel related action (i.e., hire, commend, discipline, evaluate, etc.,) with Purchasing staff as required.
·  Conduct frequent quality control audits to ensure staff is properly trained and following established procedures.
·  Supervise, train and motivate Purchasing department employees and thoroughly understand all of their duties and responsibilities.

Qualifications

·  Degree in Purchasing Management, Supply Chain Management or a related field is advantageous