Personal Assistant to General Manager

Job description

Company Description

Sofitel Riyadh Hotel & Convention Center: A Symphony of French Elegance and Saudi Arabian Warmth

The Sofitel Riyadh is dedicated to providing a five-star experience characterized by luxury, elegance, and impeccable service. The hotel's commitment to personalized attention ensures that each guest's stay is not just comfortable but memorable. Blending urban sophistication with refined opulence, the Sofitel Riyadh creates an atmosphere where every detail is thoughtfully curated to offer a unique and unforgettable experience.

By joining us, you will become a Heartist®, because hospitality is, first and foremost, a work of heart.​

You will join a caring environment and a team where you can be all you are. You will be in a supportive place to grow, to fulfil yourself, to discover other professions and to pursue career opportunities, in your hotel or in other hospitality environments, in your country or anywhere in the world!​

You will enjoy exclusive benefits, specific to the sector and beyond, as well as strong recognition for your daily commitment.​

Everything you will do with us, regardless of your profession, will offer a deep sense of meaning, to create lasting, memorable and impactful experiences for your customers, for your colleagues and for the planet.

Hospitality   is  a  work  of  heart , ​
Join  us and  become  a  Heartist ®.

Job Description

The Personal Assistant (PA) to the General Manager  plays a crucial role in supporting the General Manager in daily operations, ensuring efficient management of tasks and responsibilities. The PA acts as a liaison between the GM and various stakeholders, including employees, suppliers, and guests.

·  Manage sensitive information with discretion and integrity.
·  Acting as the first point of contact for the Executive Office.
·  General Manager’s calendar management
·  Preparing reports, presentations, Memos, SOPs, Complimentary Vouchers and any official documents
·  Managing correspondence, including negative reviews directed to the GM
·  Preparing and processing GM’s monthly expenses, travel expenses, insurance reimbursement claims, GM’s Travel arrangements
·  Reviewing and proofreading contracts, capex files and any other documents for accuracy before the General Manager review
·  Keeping all ExComs/ departments on task to meet deadlines
·  Preparing the monthly business review presentation and minute taking
·  Monitor project timelines and deliverables, ensuring deadlines are met.
·  Maintain organized filing systems, both physical and digital.
·  Prepare reports for the GM.
·  Managing stationery inventory (Future log)

 

 

 

Qualifications

·  Bachelor’s degree in Hospitality Management, Business Administration, or a related field preferred.
·  Previous experience as a personal assistant or in an administrative role, preferably within the hotel or hospitality industry.
·  Experience in supporting senior management is an advantage.
·  Strong organizational and time-management skills.
·  Excellent verbal and written communication skills.
·  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) .
·  Ability to multitask and prioritize tasks effectively.
·  Strong attention to detail.
·  Problem-solving and critical thinking skills.
·  High level of integrity and confidentiality.
·  Adaptability to changing environments and priorities.

Additional Information

Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.