Front Office Administrator

Job description

Company Description

HOTEL OVERVIEW

Strategically located in the heart of Singapore’s shopping, dining and entertainment districts and with the City Hall and Esplanade Mass Rapid Transit (MRT) train stations and other major transportation nodes at its doorstep, Fairmont Singapore and Swissôtel The Stamford are the gateway to explore Singapore’s landscapes at your convenience. With a total of 2,030 well-appointed guestrooms, both hotels also offer a distinct collection of 12 lifestyle and dining choices including Michelin-starred fine dining restaurant JAAN by Kirk Westaway, cutting-edge meeting space at Raffles City Convention Centre with 34 meeting rooms and one of Asia’s largest spas, Willow Stream Spa.

ABOUT OUR COMPANY

At Fairmont Singapore and Swissôtel The Stamford, we design career plans and unveil new professional perspectives through our various development programs. We shine when YOU shine. Come and be part of our dynamic team and experience immerse growth and career opportunities with us.

Job Description

ENSURE TIMELY REQUISITION OF INVENTORY AND STOCK CONTROL FOR STATIONERY AND SUPPLIES FOR THE DEPARTMENT 

·  Handle requisition, inventory and stock control for stationery and supplies for department  
·  Process all purchase requisitions and verify invoices  
·  Ensure timely delivery of inventory and stationery 
·  Requisite and process order for water cooler  
·  Coordinate toner order and servicing of photocopier  
·  Assist to request user ID for newcomers and deactivate user ID for staff who resign 

ADMINISTRATION AND MISCELLANEOUS DUTIES  

·  Monitor and upkeep all maintenance items including renewal of contract/agreement  
·  Maintain and update all colleagues personnel records 
·  Monitor and update colleagues PHs, annual and medical leave records  
·  Manage Petty Cash, Casual Labour and Expense payments and records  
·  Process all purchase requisitions and verify invoices  
·  Maintaining and updating of Department’s Time and Attendance records 
·  Carry out any other duties as and when assigned by the Management of the Hotel and department 

INVOLVEMENT AS A MEMBER OF THE GUEST SERVICES TEAM 

·  General knowledge of Front Office Operations  
·  Familiar with T&C policies and procedures  
·  Familiar with Labour Laws in accordance to the Government guidelines  
·  Hands-on knowledge of Windows and its relevant programs  
·  Knowledge of inventory and stock control  
·  To handle any projects or assignments given from time to time 

Qualifications

·  Minimum GCE ‘A’ Level or equivalent  
·  Minimum 1 year of Administrative Experience 
·  English with knowledge of second language preferred 
·  Administrative skills and good human relations skills 
·  Initiative, detailed oriented and good follow up  
·  Dynamic and self-motivated  
·  Interaction and communication skills with people of all levels, computer literate and able to use the email & internet confidently 
·  A team player and efficient worker 
·  Flexible and adaptable  
·  Possess good attitude and initiative 
·  Possess leadership qualities 

Additional Information

Our commitment to Diversity & Inclusion :

We are an inclusive company and what we really hope to achieve is to attract, recruit and promote diverse talent.

Why work for Accor?

We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.

By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/

Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS

If you feel you are ready for your next professional challenge, apply on: https://careers.accor.com/