Executive Secretary

Job description

Company Description

Strategically located in the heart of the IT corridor- Novotel Bengaluru Outer Ring Road brings to you different categories of beautiful rooms that are sleek and contemporary designed, full of modern day amenities suitable for your stay. In proximity to numerous IT parks and corporate hubs notably- Ecospace Business Park, Prestige Techpark, Cessna Business Park, Salarpuria Techparks- Novotel Bengaluru Outer Ring Road offers the perfect residence to travelers across the globe.

Nearby to corporate offices- JP Morgan, Accenture, Honeywell, Deloitte and many more along Sarjapur Road and Marathahalli, Novotel Bengaluru Outer Ring Road brings to you seamless benefits of hosting events and conferences in well-equipped meeting spaces. Bengaluru, besides the Silicon Valley of the country, is close to some of the most significant historical and leisure destinations in South India- Mysore, Coorg, Goa, Munnar, Ooty, Pondicherry to name a few among the long list of leisure destinations.

What is in it for you:

·  Employee benefit card offering discounted rates in Accor worldwide for you and your family
·  Learning programs through our Academies designed to sharpen your skills
·  Ability to make a difference through our Corporate Social Responsibility activities
·  Career development opportunities with national and international promotion opportunities.

Job Description

 

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Handling all secretarial work for the office of General Manager.

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Promptly replying to all correspondence without constant supervision.

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Coordination with all HODs for various meetings.

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Coordination/follow-ups with departments on daily complaints, night reports,  requisitions , cheques etc.

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To abide by the  mission statement  of the hotel, the department and the respective section.

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Coordination with HODs for the monthly report.

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Responsible for taking minutes of the meeting.

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Responsible to collate information and provide to the  General Manager  as and when requested.

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To co-ordinate with all the departments for the smooth functioning of the organisation.

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Locate and attach appropriate files to incoming correspondence requiring replies.

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Take and distribute meeting minutes to appropriate individuals.

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Handle and distribute incoming and outgoing mail.

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Handle incoming parcels and other material.

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Create and maintain  computer  and paper-based filing and organisation systems for records, reports, documents, etc.

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Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.

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Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files,  reservations , and answer inquiries from  guests .

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Prepare and manage correspondence, reports and documents

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Organize and coordinate meetings, conferences.

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Take, type and distribute minutes of meetings to all attended parties.

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Implement and maintain office systems.

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Maintain  schedules  and calendars of the General Manager.

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Arrange and confirm appointments after consulting with the GM and availability.

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Co-ordination for organization of internal and external events.

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Set  up and maintain filing systems as per the company standards.

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Set up work procedures.

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Maintain databases of the visitors and potential business.

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Communicate verbally and in writing to answer inquiries and provide information.

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Liaison with internal and external contacts.

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Coordinate the flow of information both internally and externally.

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Operate office equipment and also manage office space effectively.

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To always adhere to personal grooming as per the standards laid down by the hotel and maintain high standards of grooming.

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In addition to the above  functions , any other assignment/job given by the superior authority occasionally or on a daily basis is to be performed.

Qualifications

·  Preferably Degree / Diploma education
·  Minimum 2-3 years of secretarial experience with at least 1 years serving the senior management level  
·  Excellent reading, writing and oral proficiency in English language
·  Good working knowledge of MS Excel, Word, & PowerPoint
·  High organizational planning, follow-up, presentation and reporting skills

Additional Information

Why work for Accor?

·  We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit   https://careers.accor.com/

Do what you love, care for the world, dare to challenge the status quo!  #BELIMITLESS