Executive Assistant to General Manager

Job description

Key tasks

GENERAL MISSIONS:

- To assist and responsible for administrative and general assignments from the General Manager and of the department.
- To ensure efficiency of the administration of the department.
- To cooperate with other departments in order to ensure the smooth operation and the management of the hotel.

RESPONSIBILITIES AND MEANS:

- Ensure that the day-to-day administrative needs of the department are fulfilled.
- Perform the duties within the framework defined by the norms of the Company and within the Hotel’s internal regulations.
- Keep confidential information CONFIDENTIAL.
- Responsible for rendering secretarial and clerical services for the General Manager as required.
- To prepare respective schedules and reports that will be internallydistributed by the General Manager.
- To take down and transcribe the minutes of meetings such as Executive Morning Briefing and dictation from General Manager, etc.
- To prepare correspondence such as fax, letter, memo, complimentary voucher, etc as assigned with a coding system for tracking.
- To open and dispatch mail that relates to the department.
- To maintain office supplies stock.
- To keep herself acquainted with the General Manager’s activities in order to assist in discerning priorities.

At Novotel, we grow faster

Feel fully responsible, be autonomous, adaptable, professional, have a love of adventure and a desire to stretch your limits: that’s the Novotel spirit .
An international brand with a network of 400 hotels in 60 countries, Novotel’s success is due to the professionalism and enthusiasm of its 30 000 employees who have been embodying the brand’s ideals for over 40 years.

DNA of the brand, innovation is at the heart of the promise made to employees: "At Novotel, we grow faster" . To transform this promise into reality, Novotel has implemented a unique human resources policy declined around five main professional career paths. Novotel accompanies each employee throughout their career. Integration, geographic mobility, bridging provision, skills development… everyone is given the opportunity to progress quickly and go further. Impossible is not Novotel.

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Desired profile

Skills

Level of Education Bachelor / Licence
Areas of study Administration , Secretarial
Professional experiences 1 to 2 years
Languages essential English