Assistant Groups & Event Manager (f/m/d)

Job description

Company Description

At the 25hours Hotel Bikini Berlin, a job awaits you that is as colorful and varied as the city itself. The vibrant “urban jungle” not only offers a breathtaking view of the zoo, but also the perfect connection to the city. Become part of our Monkey Business, in a dynamic & creative working environment that is characterized by team spirit and an open corporate culture at eye level - and where you can fully contribute your personality and ideas.

COME AS YOU ARE & SHOW US YOUR VISION …
… in a 4-day-workweek.
Enjoy 3 days off every week and the opportunity to organize your free time more flexible!

Job Description

How does your working day looks like ...

·  You’ll coordinate events with all internal departments and ensure that everyone has all the necessary information
·  You will be responsible for all group enquiries for 8 rooms or more
·  You will be responsible for preparing quotations, contracts and invoices
·  You will prepare forecasts, reports and sales analyses
·  You will attend internal meetings
·  You will act as the point of contact for the team in the manager’s absence
·  You will actively maintain customer relationships and support sales activities
·  You will ensure compliance with hotel standards and quality assurance in the events department
·  You will enter bookings into the system, draw up rooming lists and prepare everything for a seamless check-in and stay
·  You meet clients in person and stay in touch with them by phone and email
·  You organise tours of the premises for event and corporate clients
·  You keep a clear overview, even when every room in the hotel is booked out and things are getting hectic
·  You support the onboarding and training of new team members when needed
·  You prepare and update event orders, making sure all departments have the latest details
·  You coordinate last-minute changes and find practical solutions when plans change
·  You liaise with external partners and suppliers when needed
·  You follow up with clients after their events and help build lasting relationships
·  You are organised, detail-oriented and stay calm when plans change

Qualifications

Your personality counts more than your CV...

·  You have professional experience in a similar role and are a passionate host
·  You are an open and communicative person who isn’t afraid to stand your ground when necessary
·  You enjoy working with people and inspiring them
·  You are passionate about good food and drink and enjoy discovering new concepts
·  You bring not only your skills but also your personality to the role
·  You are fluent in German and English

Additional Information

What´s in it for you …

·  Only work 4-days a week as a full-time team member without payment or holiday reduction
·  Get to know our 25hours hotels and stay for free for a maximum of 10 nights per years as an employee
·  Take advantage of being part of Ennismore and get generous discounts when visiting our bars and restaurants as well as booking hotel rooms all over the world
·  Benefit from great offers from our numerous cooperation partners
·  Be part of our hilarious staff parties and much more …