Accounts Payable Executive

Job description

Job Description

·  EXECUTIVE RESPONSIBILITIES & EMPOWERMENT
·  To ensure the legitimacy and accuracy of the account payable ageing balances
·  To initiate payment process in the strict respect of hotel policies.
·  To ensure fund utilization is done at optimum and manage cash flow.
·  KEY OPERATIONAL RESPONSIBILITIES

Operational

·  To collect and review all documents pertinent to payment preparation (purchase request, purchase order, receiving record, invoice, etc), ensuring mathematical accuracy, legitimacy and completeness of the transaction before filing them per supplier’s name, pending for payment.
·  To initiate payment process in due time as per agreed terms and submit funds requirements accordingly to Associate Director of Finance.
·  To perform all Accounts Payable sub-ledger bookings and to verify that Accounts Payable sub-ledger and General Ledger balances are matching.
·  To maintain up-to-date creditors’ filing and to ensure that on-hand outstanding invoices match with A/P ageing report as per the system
·  To prepare a monthly payment schedule and ensure the prompt payment preparation accordingly.
·  To prevent any risk of double payment by stamped all documents “paid” once payment approval process is completed.
·  Ensure timely preparation of statutory returns and submit to Associate Director of Finance for onward submission.
·  Assist Associate Director of Finance in preparing Month-end Departmental Profit & Loss Account and ensure accountability of all the bills/ invoices and adequate provisioning for unbilled challans.
·  To answer all queries from suppliers in a professional manner.
·  To be ready and responsible when assigned to perform any other duties as designated by higher management.