PMO Analyst - Urgent Requirement

Job description

Our client, a leading commercial retailer, is seeking an experienced PMO Analyst to join their team in Park Royal, London.

Overall purpose of Job:

The role of Programme Management Office Analyst is to support the Project Managers including:

• tracking status of programme deliverables and milestones
• supporting the adoption of the project lifecycle and deliverables, programme level risk and issue coordination
• monitoring the status of projects transitioning into normal service
• coordination of the regular project and programme level reporting cycles
• coordination of project Governance
• arrangements, post project reviews, programme level workshops
• assisting the Project Manager with defining and updating the project management processes, standards and governance.

Main Duties and Responsibilities:

Governance & Control

• Implement governance standards across the portfolio, including tracking, monitoring and updating the status of programme deliverables;
• Manage programme level Lessons Learned repository; attend Post Project Review meetings to identify key areas of improvement to be captured into the Lessons Learnt repository
• Manage the programme level risks and issues register
• Carry out assurance review processes as required by the Project Manager
• Liaise with staff in other projects so that standards are implemented consistently.

Planning, Reporting & Control

• Work with the Project Manager to develop standards guide, seeking contributions from all relevant stakeholders to ensure that the Standards meet best practice
• Organise workshops to identify areas of improvement for projects, documenting recommendations and presenting them to the stakeholders and Directors
• Build up a repository of project templates both technical and management to support the Project Managers - use examples from current and past projects to identify best practice
• Continue to evolve the processes and templates throughout the project lifecycle
• Implement project standards across all projects in the portfolio
• Update and administer the programme plan as required using reports from Project Managers and the outcomes of project and board level meetings and workshops
• Manage communications, regular reporting cycle requests, complete and distribute regular portfolio level reports
• Prepare consolidated material from project reports for regular review

Project management

• Supporting the definition of small/medium project Business Cases (scope, goals, deliverables, costs, timescales, plans, dependencies, resource requirements and milestones)
• Ensuring pre-scope project plan is communicated to all project stakeholders together with their individual responsibilities
• Providing effective management support to project teams on small to medium sized projects, or assisting Project Managers on streams of other large projects
• Co-ordination of publication, review and sign-off of major Project Management deliverables
• Ensuring project plans are created and maintained, deliverables tracked against time and cost, and resource utilisation is monitored
• Monitoring and reporting on progress of the project to the Project Board and all stakeholders
• Co-ordinating quality activities to meet quality objectives. Managing project risks, issues and change control, communicating the impact to the project
• Monitoring projects against time, budget and quality standards

General Responsibilities

• Adheres to Corporate Policies and Procedures, including Code of Conduct, Audit Procedures and any control related responsibility for financial data entered, stored, or reported via business systems
• To undertake ad hoc duties as required
• Other Features of Job (travel, hours of work, working conditions etc):
• Main place of work will be Bestway Wholesale Head Office
• Periodic travel away from the office, visits or other operating companies;
• Out of hours work as required

Person Specification

Essential:

• Degree or equivalent
• Prince2, MSP or P30 qualifications preferable
• Experience of programme co-ordination/administration
• Experience of managing small projects, or exposure to the end-to-end project lifecycle, or managing substantial parts of the project lifecycle
• Experience of working within a structured project management framework
• Knowledge of project management tools and techniques
• Knowledge and experience of Microsoft packages, including Project, Powerpoint, Word and Excel
• Strong communications skills, both written and verbal
• Understanding of the importance for detail and organisation
• Skill at managing stakeholder groups and balancing diplomacy and tact with assertiveness
• Very good prioritisation skills to balance key priorities

Behavioural Competencies:

• Strives to do the "right thing", not just the "easy thing"
• Is effective in unifying and creating teams of people with disparate skills
• Is courageous and decisive, prioritises effectively, maintains a clear focus and sees action through to delivery
• Is energetic, determined, positive, goal focussed and consistent - even under pressure
• Builds trust and demonstrates integrity in all circumstances