Assistant Buyer

Job description

Ref: req44368

Position: Assistant Buyer
Location: Leeds
Customer: NHS SC
Salary: Circa £21,500
Contract Type: Permanent (Full-Time)
Closing Date for Applications: 23rd August 2017

As an Assistant Buyer you will be responsible for providing a supporting role for a range of non-strategic contracts to ensure that operational procurement demands are managed effectively allowing overall business targets to be achieved.

Key Responsibilities in this role will include:

To support the management of the Maintenance Framework Agreement and performance of all awarded suppliers ensuring that high standards of customer service delivery is maximised at all times
To provide support to buying team in managing the OJEU tendering process for maintenance contracts.
Support the management of suppliers, identifying and resolving operational and tactical issues and driving the supplier relationship management program
To support the delivery of savings to NHS SC customers by the Maintenance Operations Team
Delivering service within agreed KPI's to Trusts and Suppliers
Provide support to the Contract Reconciliation Manager's team to resolve queries in relation to supplier payments/customer invoices
Liaison with Legal and Contracting team to support the SRM team
To work with Buyers to develop new business opportunities
Develop a full comprehension of the OJEU process
To support activities relating to tender extensions and future submissions.
Fully understand the principles of the Framework Agreement and support the SRM team in working with Suppliers to adhere to the terms of the Agreement
Full understanding of all cover levels and discounting structures ensuring correct discounts are applied to supplier pricing through a robust validation process
To support the Maintenance Operations Team, to ensure all suppliers provide pricing to agreed timelines, to allow orders to be processed in line with KPI's and renewals timelines, ensuring customer contracts are renewed on time.
To actively support on-time renewals via liaison with suppliers/customers and the Maintenance Operations Team.
To highlight any amends required to TPMS in light of changes to discounts, commercial agreements and supplier profiles
Full responsibility for all supplier contact details being up to date in central files and in TPMS
Address escalated supplier / customer complaints as they arise, escalating to Buyer if they cannot be resolved in a timely manner.
To be fully responsible for keeping all supplier contact details up to date in central files and in TPMS
Attend Team meetings , One to One's and wider Capital Solutions events
As required work with Capital Buying teams and suppliers to expand product knowledge
Work closely with Contracts Reconciliation Manager, Team Leaders and SRM Team to ensure consistency and best practice in relation to supplier payments
Provide support to the SRM Team by producing meeting agendas, providing reports to support meetings, attending supplier meeting, taking minutes and actions – in line with SRM Programme
Produce and supply monthly reports to suppliers providing feedback and contract performance data
Be an active member of the Capital Solutions Team, supporting teamwork and joint learning and development initiatives
Contribute to formulation, review and implementation of policies and procedures.
Participate in projects and initiatives as appropriate.
Develop own knowledge and skills and provide information to others to help their development e.g category or market area
Assist in maintaining own and others' Health, Safety and Security.
Promote and behave in a way consistent with the Organisation's Vision and Values
Promote and support people's equality, diversity and rights
Other duties within the general scope of the post and appropriate to the grading as may be required from time to time.

Desired profile

Key skills and experience in this role will include:

Strong organisational skills with the ability to manage a variety of activities simultaneously against tight deadlines
Active Leadership style, leads by example, strong work ethic
Strong communication skills, ability to obtain buy in from direct reports and to form strong and effective working relationships with internal and external stakeholders
Able to deliver change as required and to implement process/standard ways of working
Interpersonal skills to build strong relations with key stakeholders
I.T. literate and capable of proficiency in MS Office applications
Strong influencing skills
Result-oriented, problem solving, decision and execution focused
Attention to detail, with a strong bias to customer service excellence
Able to work in a pressured environment
Ability to work as part of a team and also independently as required
Ability to learn relevant role skills

What will you get in return?

As a part of a growing DHL population you will receive access to a variety of our excellent benefits which could include; 25 days holiday, pension scheme, medical cover, childcare vouchers, retail discounts, flexible working, training, development and secondments opportunities and MANY MORE.

What you'll need to do next?

If you have a proven track record of achievement to match the requirements for this role and you are looking for your next career move, simply apply online ensuring that a full up to date CV is attached with your application.

We will ensure that all our resourcing activities are fair, transparent and consistent across the UK. We want to ensure that the candidate experience is of the highest professional standard.

The Company is committed to providing equality of opportunity for all employees. Furthermore we aim to ensure our workplaces are free from discrimination and that not only employees but also our potential future employees are treated fairly and with dignity and respect. We will ensure that equality of opportunity maintains a high profile in our organisation.