Facilities Manager
12-2016 - NowProject / Product management • Create an annual budget for various facility needs and expenses.
• Create H&S documentation and standard operating policy documents for business and for auditing purposes to ensure company compliance.
• Implement Health and Safety guidelines for all facilities and for staff members.
• Creating risk assessments and implementing timelines of when they should be completed.
• Measure and drive PPM compliance.
• Managing all Soft and Hard services.
• Complete Fire safety training for all staff members and ensure buildings conform with the Regulatory Reform (Fire Safety) Order 2005.
• Coordinating First Aid training for selected individuals.
• Ensuring buildings meet health and safety requirements and that facilities comply with legislation.
• Responding appropriately to emergencies or urgent issues as they arise and dealing with the consequences.
• Manage all building projects, supervising, and coordinating the work of contractors.
• Comparing costs for required goods or services to achieve maximum value for money.
• Preparing documents to put out tenders for new business.
• Managing onboarding process for both internal employees and client contracted employees.
• Planning best allocation and utilisation of space and resources for new buildings, or re-organising current premises.
• Creating and maintaining floorplans for each building.
• Investigating availability and suitability of options for new premises.
• Overseeing and agreeing contracts and providers for services including security, insurance, parking, cleaning, IT support and Server services, and building maintenance services.
• Ensuring the security of the building by researching and implementing various security measures, such as surveillance cameras or security staff members.
• Track building up-keep as well as anticipated long and short-term improvements and maintenance.
• Supervising multi-disciplinary teams of staff including cleaning, maintenance, grounds and security.
• Monitor and manipulate data for energy management systems to determine priorities and efficiencies.
• Processing and controlling of invoices and work orders, opening and monitoring budgets in the financial system, preparing and updating forecasts.
• Oversee and follow up on all technical maintenance for installations (AC/heating/fire extinguishing system, electrical installations etc.