Operations Service Coordinator
11-2010 - 05-2017 Design / Civil engineering / Industrial engineering Timely Revenue Recognition, arrange P O's follow up for
Equipment's deliveries, work completion reports and
Invoices for Sub Contractors, obtain approvals on the
invoices, prepare goods received note and submit approved
invoices, copies of goods received note and purchase orders
to finance department for booking on financial statements.
Requests for issuing Purchase Orders for JCI Equipment's &
Third Party Vendors based on estimated costs only.
Enter estimated costs, Hours and Sales / Revenue on
financial system.
Follow up for Materials, Equipment's deliveries to prevent
delays in work completion for Timely Billing.
Two months prior to Annual Maintenance contracts /
Operation management Contract's Expiry date, prepare the
Costs / Profitability Analysis reports and forward to the
respective Sales Engineer / Manager for Timely Renewal
Process and follow up for the Renewals to prevent delay in
Billings.
Collect all the supporting documents for the Job Files
required to prepare invoices to prevent delays in Collections.
Daily Review and process Field Employees Expense Reports
and Timely submission of the Approved Expenses to Finance
department for accounting and reimbursement through
monthly Payroll.
Review for Accuracy on the documentation received from
Sales (in line with Delegation of Authority approvals).
For month closing Review (work in progress and P & L
report, ensure Sales / Revenue, Costs, Adjustments for
previous Accruals / Fresh accruals)
Coordinates and communicates with Ops team, Sales and
Finance to follow up on activities & tasks to ensure accurate
and Timely job completion.