Office / Administration Manager
12-2003 - 03-2016 Architecture / Town planning Manages, organizes and coordinates all administrative activities and workplace functions to facilitate the smooth running and function of the whole head office in Abu Dhabi.
Administrative support to top management whilst also directing administrative personnel, determining workload and delegating assignments / tasks.
Liaise between management and employees on all administration and personnel matters.
Oversee the IT Department & check on the tasks assigned on a daily basis to ensure uninterrupted work flow in terms of Network, Servers, PC, Laptop & Software issues.
Recruiting staff: this includes developing job descriptions, preparing advertisements, checking application forms, shortlisting candidates; before final interview with concerned department managers.
Inform staff of job responsibilities, performance expectations, company standards / policies and guidelines.
Manages employee grievances & implements disciplinary action as per company policies.
Oversee / manage the archiving of all kinds of documents, proposals, contracts, agreements etc.
Coordinates, tender/bid documents for different projects with the respective teams (Architectural, MEP, Civil, & Structural) with presentation up to finalization and issue to Client / Contractors.
Prepares reports, presentations in Power Point for Clients. Design Company Brochures, Business Cards, Advertisements in Magazines and cover sheets for specifications, reports, presentations using Adobe Photoshop.
Ensures effective communication of policies and procedures by issuing memo/notices.
Manage and maintain high level of privacy and confidentiality in all sensitive correspondences, company documents, reports, employee details and company matters.
Responsible for purchasing office equipment, IT hardware and software, stationery, furniture and supplies. Coordinates to effectively control and distribute supplies and equipment.
Management of car rental provision for the office with car rental companies.
Responsible for the redesigning and implementation of Company Website and Company Profile.
Performs a variety of administrative support duties such as quotations, negotiating pricing agreements with vendors for equipment, supplies, printing services and office equipment maintenance.
Plans, organizes, and coordinates time, vacation schedules and staff coverage over the annual year.
Ensures that travel arrangements for employees and visitors are carried out as and when required.
Writes / drafts correspondence, reports, documents and other written materials.
Proficient with Internet Research for obtaining source material.
Significantly delivered key contribution towards organization’s growth, organized various activities and established new improvements.
Ad-hoc duties as required.