Document Control Specialist

  • Minnetonka, USA

Job description

Company Description

VEOLIA Water Technologies & Solutions (VWTS) is a worldwide leader in water recovery, treatment and reuse. We design, supply and operate a range of water systems – from food and beverage applications, to municipal water, to microelectronics ultrapure water and heavy industrial wastewater treatment. Our portfolio includes chemicals & monitoring solutions, start-up & operation, membrane & ion exchange products, and custom engineered equipment.

Job Description

Basic Job Description:
The Document Control Specialist role focuses on maintaining and enhancing sitewide documentation processes in regards of fulfillment of internal and corporate level regulations. This person acts as a key person between quality department and all production and support departments. This role has effects on the processes of every production area from the membrane, spiral-wound elements, pleated filters to depth filters production.

Essential Functions

These duties and responsibilities are not exhaustive and will be supplemented as necessary.

·  Complete management of Quality Management System (QMS) at the Minnetonka site
·  Document management and input to QMS through Document Control (DCO) system
·  Daily screening for newly created documents site-wide, resetting to format criteria and uploading to QMS
·  Reviewing QMS database and updating expiring documents by checking for context updates with document owners
·  Controlling and keeping all production documents updated in QMS by regular communication to process owners about their teams’ assigned documents
·  Ensuring all the documents satisfy the regulations from Veolia WTS corporate team and making necessary changes to the format, such as rebranding
·  Creation of QMS controlled documents, handing out completed documents to process owners by department and support physical auditing of use of controlled documents plantwide
·  Regular alignment and local adaption of corporate updates about systems and process changes of QMS
·  Supporting team members from all departments through document creation process
·  Auditing Lock Out / Tag Out (LOTO) checklists and completion records for all departments
·  Training completion and maintaining internal process auditor certificate, annual internal audit participation
·  Importing production document records to Minnetonka plant F&M Records site
·  Creating and sharing monthly trends of document completion results about DCO and LOTO activity in current year
·  Driving document control trainings for all employees and supporting QMS and generic quality trainings
·  Tracking year-over-year document activity and completion for all related QMS production documents and LOTO documents
·  Taking ownership of Quality related part of regular new employee orientation training
·  Observing and being mindful of all Environmental, Health, Safety (EHS) rules, including housekeeping practices
·  Completing all assigned training requirements
·  Performing additional duties within the scope of role assigned by the direct manager


Qualifications / Requirements:

·  High School Diploma / GED or equivalent
·  Minimum 3 years of experience in mass manufacturing environment
·  Excellent production document understanding (i.e. work instruction, process training instruction)
·  Strong experience of document management systems and processes, QMS, DCO or equivalent
·  Strong knowledge of LO/TO safety program
·  Strong working knowledge of MS Office Suite, Google Suite, MS Sharepoint and Gensuite program
·  Experience in manufacturing processes
·  Strong communication skills both verbal and written
·  Strong attention to detail
·  High ability to work independently

Desired Qualifications:

·  Associate level study in technical writing
·  Minimum 3 years of experience in document control or production auditing position

Additional Information

Water Technologies & Solutions is seeking thoughtful, dedicated graduates to join our 10,000-person team as we deliver leading water treatment solutions for clients across municipal and industrial markets, in locations on six continents. WTS has been at the forefront of innovation, addressing water scarcity, and finding solutions to the world's biggest water use and reuse problems has never been more important than it is right now.

At WTS, we realize diverse teams make smarter decisions, deliver better results, and build stronger communities. We’re an organization that champions diversity and inclusion at every rung of the ladder and are proud to be an equal opportunity workplace.

Health & Life Insurance

Paid Vacation & Sick Time

Paid Holidays

Parental Leave

401(k) Plan

Flexible Spending Accounts


All your information will be kept confidential according to EEO guidelines.

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.

Make every future a success.
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