Secretary for R&D Nutrition & UFS - Southeast Asia

Job description

Job Title: Secretary for R&D Nutrition & UFS - Southeast Asia

Department:  R&D

Work Location:   RDC, Minburi Factory (Latkrabang I.E.), Bangkok, TH

JOB SUMMARY

· 
Keep diary for Director up to date and manage appointments and travel.

· 
Admin tasks and arrangements for visiting personnel (i.e. related VISA, related require immigration process, insurance, mobile phone, letter of invite, arranging car, hotel booking, dinner bookings, airport pick-up and drop, and etc.).

· 
Arranging for townhalls, workshops, conferences and exhibitions, including organizing for product samples to be sent and received from other countries.

· 
Arranging for preparation of travel expense statements and other re-imbursements.

· 
Organizing Team building activities, including organizing for venue, accommodation bookings and relevant requirements and keeping track of birthdays and other important events for team.

· 
Arranging for dinners and lunches, local sight-seeing or market visits, with external visitors or site teams when required.

· 
Minutes of key meetings and follow-up.

· 
Manage travel and bought in cost budgets for the team and track vs. budgets.

· 
Organize team information – presentations, documents – on Shared space online.

· 
Keep organization structure updated, and make basic presentations by collating information from team members.

KEY REQUIREMENTS

· 
Bachelor’s Degree in any field; any knowledge of science is useful but not essential.

· 
At least 3-5 years experience of secretary/assistant role, preferably in multinational company or working with people outside Thailand.

· 
Good command of written and spoken English and Thai.

· 
MS Office suite, power point and Excel are important;

COMPETENCIES

· 
Ability to manage flexibly with changing plans.

· 
Organized and structured approach.

· 
Do things first time right, and understand the team requirements.

· 
Digitally savvy.

· 
Ability to work with team members in other countries.

· 
Disciplin and good at follow-up.

· 
Self starter and motivated, with cheerful personality.

· 
Location: Primary location is Minburi. occasionally, work from Unilever House, Rama IX

Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their ‘Whole Self’ to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.