Events Organiser Assistant

Job description

We're a growing startup and getting busy with our events.
We're looking for a bright, organised and knowledgeable intern to assist with the event management.
We run 2 events a month, 2 conferences a year and a big business fair.

Duties and responsibilities:
contact guests on the phone (call to invite, confirm and thank them for coming - you MUST speak English fluently);
research websites to identify opportunities for the event;
liaising with the manager to ascertain the precise event requirements;
producing detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and
budgets);
agreeing to and manage a budget;
ensuring insurance, legal, health and safety obligations are adhered to;
coordinating venue management, stand designers, contractors and equipment hire;
organising facilities for car parking, traffic control, security, first aid, hospitality and the media;
planning room layouts and the entertainment programme, scheduling workshops and demonstrations;
coordinating staffing requirements and staff briefings;
preparing delegate packs and papers;
liaising with marketing and PR colleagues to promote the event;
coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that
all runs smoothly;
overseeing the dismantling and removal of the event and clearing the venue efficiently;
post-event evaluation (including data entry and analysis and producing reports for event stakeholders).

Desired profile

Degree in marketing or similar to a module in events management;
Degree in Events Management

Experience is not necessary

ONLY APPLY IF YOU HAVE STUDIED EVENTS MANAGEMENT.
Your application will not be considered if you haven't studied events management or have some experience in event management.

Payment:
Expenses (travel and lunch paid) plus commission on sales of membership.

Send cv with short cover letter (explaining what you studied or experience you have).
Cover letter: no more than 250 words.