Executive Assistant (h/f)

Description de l'offre

- Being the point of contact being the agency's CEO, agency's clients, employees, suppliers, accountants
- Managing CEO's diary and schedule
- Screen and direct phone calls and distribute correspondence
- Take care of correspondence
- Format information for internal and external communication (memos, emails, letters, presentations, reports)
- Make travel arrangements
- Budget planning, internal and for clients
- Database Management
- Administrative tasks, as for example liaise with accountants and provide all necessary documents, arrange timely payment of suppliers / bills
- Monitor presence in office of employees and manage vacation schedule
- Monitor office supplies and research advantageous deals or suppliers
- Suggest more efficient ways to run the office and troubleshoot malfunctions
- Up-date of agency's web-site
- Assistance with personal matters of CEO
- Provide weekly activity reports

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Profil recherché

Requirements :
- Proven experience as as executive assistant in a high-paced environment
- High level verbal and written communication skills
- Bi-lingual French / English, third language a plus
- Excellent presentation skills
- Full comprehension of office management
- Exemplary planning and organisational skills with an ability to think proactively and prioritise work
- Up-to-date with advancements in office gadgets and application
- Knowledge of the luxury goods industries and/or art and design industries
- Discretion and confidentiality
- Excellent knowledge of MS Office, In-design
- Familiarity with online calendars and cloud systems

À propos de Tercio

TERCIO et son agence Exelteam recrutent pour un de leurs clients, une agence de communication internationale, située sur Paris 8ème, un :

Executive Assistant (h/f)