HR Administrator

Job description

Job Title: HR Administrator

Job Purpose:
To support the HR Team to ensure efficient, accurate and smooth processing of all relevant administration throughout the Employee Life Cycle

Reporting lines and interactions:

Hierarchically reports to: Manager, Employee Shared Services

Operationally reports to: HR Business Partners

Directly supervises: N/A

Key interactions (internally, externally): Line Managers, HR Team, TechnipFMC Employees, other TechnipFMC Offices, External Providers eg. Agencies


Typical background and experience required:
Must have:
· Experience in an HR administrative role
· IT Literate: Microsoft Office Suite to an intermediate level
· Experience of maintaining and updating HRIS, preferably Oracle based
· Excellent organisational and planning skills
· Proactive/committed approach to work
· Respect for confidentiality
· Strong communication and team working skills
· High level of accuracy, attention to detail
· Highly organised, problem solving, self-directing individual who is able to work to tight deadlines
· Flexible working attitude, used to managing ever changing priorities, with a can-do attitude
· Experience in dealing with queries from all levels of the business in a customer focused, professional and timeous manner

Nice to have:
· Oil and Gas industry experience within an HR department
· Up to date knowledge of HR policies, procedures and processes
· General knowledge and understanding of HR principles

Main accountabilities:
· To support the HR Team with all administrative processes.
· Responsible for the HRIS data input and maintenance for New Starts, Promotions, Transfers, Changes and Leavers ensuring that data held is accurate and up to date.
· Provide administrative support to the Compensation & Benefits (C&B) processes including updating the HR systems and internal/external C&B sites.
· Support the development of HRIS through UAT, and raising cases to resolve any system issues
· Liaising with other support functions such as facilities, finance and IT to ensure all processes are followed efficiently
· Provide reports from HRIS as and when required
· Provide administrative support to the International Mobility function
· Provide administrative support to the Learning & Development function
· Maintain administration trackers ensuring data is accurate and up to date
· Work closely with the HR Team to support the delivery of HR project activities such as bonus and salary reviews and the appraisal campaign
· Coordination and facilitation of the Technip Induction presentations to new staff/contractors
· Facilitate and record exit interviews
· Prepare and process purchase orders, requisitions, mobility expenses etc
· Attend HR meetings as required to take a written recorded note to summarise the meeting content
· Recruitment administration support including posting vacancies and arranging interviews.
· Other support as and when required to support HR Business Partners and the wider HR team
· Any other duties as required