Facilities Help Desk Administrator - Part Time

Job description

New

🔍Aberdeen, Scotland, United Kingdom

📅 650Total Views

📅 180003W3Requisition #

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Job Title:

Facilities Help Desk Administrator

Job Purpose

·  To effectively manage the Facilities, Help Desk, associated administration, and task completion
·  To effectively manage the Plan access control system
·  To provide administration assistance to the Facilities Department team

Reporting lines and interactions

Hierarchically reports to:

Facilities Manager

Operationally reports to:

Facilities Manager

Directly supervises:

n/a

Key interactions (internally, externally):

Internally – Facilities Team and TechnipFMC staff
Externally – Visitors and Contractors to site

Job Scope (budget, management, specific criteria):

·  Manage tasks in Help desk system, allocating timescales, contractors, updates, customer feedback and close out
·  Complete weekly move sheets
·  Update master spreadsheet
·  Issue DSE, post move snagging, move instructions as applicable
·  Admin cover
·  Reception cover
·  Manage van - ensure insurance form completed
·  Clyde starters and leavers
·  Process new starts – photos, car passes, ID badges
·  Produce ID passes ensuring categories and security access rights are correct
·  Run access control reports as required by HR
·  Process ID pass requests for other TFMC sites and maintain adequate pass stocks
·  Raise contractor worksheets, request RAMS and complete log

Typical background and experience required:

Must have:

·  Good level of secondary education
·  Office experience in a job function covering a variety of tasks
·  Knowledge of facilities management
·  Excellent organisational skills
·  Good communication skills
·  Ability to work to deadlines
·  Be a team player, but show initiative when required

Nice to have:

·  Previous experience working in a facilities environment