Billing and Export Documentation Clerk

Job description

PURPOSE:

To be a key integral part of the A/R, Billing and Export Documentation Team, with a key focus on accurate processing of billing transactions and compliant export documentation that will result in prompt payments.

ENTRY QUALIFICATIONS:

High School Diploma or GED, Minimum 2 – 5 years' experience in Billing, Accounts Receivable functions including collections, export documentation and/or logistic background desired.

Ability to work in a team oriented environment.

Exceptional PC skills, including proficiency in Microsoft Office. SAP a plus.

Demonstrates good verbal, written communication, and interpersonal skills.

Shows evidence of good organization skills and attention to detail.

Knowledge of fundamental accounting concepts and accounting office practices and procedures.

Demonstrated communication (written, verbal and listening) and interpersonal skills with the ability to interact with internal and external customers.

Flexible work approach with regard to changing deadlines and non-standard hours.

Ability to handle multiple tasks with interruptions.

Good phone presence.

Contributes to problem resolution that results in changes and/or enhancements to processes or project.

TRAINING REQUIREMENTS :

Local operating procedures, SAP training, HSE Training, Export Documentation and Compliance.

RELATIONSHIP RESPONSIBILITIES:

None

Daily contact with A/R team members, Logistics, Shipping Dept., and CSR's.

Frequent interaction with customers, freight forwarders, and banks.

SCOPE OF RESPONSIBILITIES / ACCOUNTABILITY:

Works with minimal supervision, but must adhere to established policies & procedures Ability to meet deadlines and manage priorities is essential. Must be proactive in elevating situations to manager as required in order to prevent losses.

How are errors detected and what is possible impact of those errors?

Errors in billing or letter of credit documentation can result in non-payment of invoices. Errors in export paperwork can result in potential problems with Customs and/or Customs Clearance of a shipment in a foreign country.

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

The work environment and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:

100% of time spent in office environment.