AP Coordinator (Maternity Cover)

Job description

🔍Aberdeen, Scotland, United Kingdom

📁
   Finance & Insurance

📅 462Total Views

📅 180003MPRequisition #

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Job Title:

Accounts Payable Coordinator (maternity cover)

Job Purpose:


To control the UK retained part of the Accounts Payable function to ensure accurate and efficient processing of invoices and timely supplier payments to meet business requirements, including monitoring the work and service delivered by the Group shared service provider.

Reporting lines and interactions:

Hierarchically reports to:

FSC Financial Controller (interim)

Operationally reports to:

FSC Financial Controller (interim)

Directly supervises:

AP Administrator x 1

Key interactions (internally, externally):

·  Suppliers
·  Local Purchasing / Supply Chain
·  Project Teams
·  TechnipFMC Global Business Services (GBS) providing AP processing service
·  Finance management
·  Other Finance functions – Treasury, Tax, GL, Project Accounts, FSC, etc.
·  All staff regarding payment of expenses

Job Scope (budget, management, specific criteria):

Managing all aspects of the AP function retained in the UK including monitoring operations of the GBS AP service provider, ensuring local business requirements are met and suppliers paid in line with our obligations. This includes significant hands on elements in managing AP Helpdesk and supplier queries as well as being responsible for key Finance management and control and reconciliation functions and dealing with key parties in the business on supplier payment and process issues.

Main accountabilities:

Liaising with GBS on AP service provision
·  processing, workload, schedules and status monitoring
·  assisting with processing queries
·  managing service quality issues
·  review of Standard Operating Procedures including ongoing amendments
·  implementing improvements as require by UK business
·  expense audit issues
·  review of monthly dashboard and performance measures
Finance management and monthly control functions
·  Preparing and reconciling the Month End Balance Sheet Pack
·  Monitoring of Prepayment account, Interco Suspense account, Unpaid reports
·  Preparing and entering monthly revaluations and reversals
AP process control functions
·  Extracting and monitoring of Bank Holds, Debit Balances, Rejected Invoices
·  Monitoring of PC Schedule and critical suppliers
·  Monitoring and assisting in clearing of Cashbook receipts
·  Same day payments
·  Ad hoc issues that arise regarding Accounts Payable processes
·  AP internal control procedures and compliance
AP Helpdesk function
·  Extracting and preparing Help Desk Statistics
·  Monitoring and responding to Internal and External helpdesk cases
·  Responding to External and Internal telephone queries
General AP Management
·  Supervision of local AP Administrator resource
·  Attend/chair meetings with Department Managers and colleagues out with the AP Team
·  Developing KPI's to manage Accounts Payable performance
·  AP process changes and improvements
Geos system processes
·  Performing UAT and URT testing
·  Logging AP system issues with Support
·  AP process improvements and enhancements

Qualifications (professional, technical, academic):

Essential: good general education qualifications

Peferred: HNC, HND in finance or accounting or studying for a professional finance qualification

Typical background and experience required:

Essential:

·  Good background and experience within a busy AP function in a large organisation
·  In depth knowledge of AP processes
·  Able to communicate at all levels within business on AP issues
·  Able to work with minimal supervision
·  Experience of providing training
·  Able to work under pressure to a high level of accuracy
·  Strives to improve work processes and performance of self and others

Nice to have:

·  Oracle AP system experience
·  Experience of supervising and developing staff

Additional information:


Fixed tern contract for one year