Accounts Payable Administrator

Job description

Job Title:

Accounts Payable Administrator

Job Purpose:


This position is within the Central Finance Team (Accounts Payable), reporting to the AP Co-ordinator. This department is responsible for the accurate processing of invoices and payments

Reporting lines and interactions:

Hierarchically reports to:

Financial Controller FSC

Operationally reports to:

AP Co-ordinator

Directly supervises:

N/A

Key interactions (internally, externally):

The key interactions will be both internal within TUK & with all group entities, as well as external suppliers.

Job Scope (budget, management, specific criteria):

This position is within the AP Team, reporting to the AP Co-ordinator. This department is responsible for the accurate processing of all invoices, payments and integrity of the AP balance sheet accounts.

· To assist in monitoring of the global accounts payable processing service provided from India
· To challenge and review existing procedures/processes with an aim to improve our accounting services for our suppliers and build up a strong working relationship with them
· To support the AP Co-odinator on month end tasks
· To be an active team player within the AP Team

Main accountabilities:

· Vendor Queries: verbal/written correspondence internally and externally, tracking from initial query to payment
· Assist the shared service processing function in India with any queries
· Process any urgent invoices
· Liase with project/marine/department teams on approval progress of invoices requiring payment
· Mail – Rota Basis
· Departmental monthly report reconciliation
· Supplier statement reconciliation
· Ensure approved invoices are processed for weekly and month end close as per deadlines
· Run same day urgent payments
· Assist the AP Co-ordinator with any ad hoc tasks

Qualifications (professional, technical, academic):

Essential: N/A

Nice to have: HNC in Finance/Accounting

Typical background and experience required:

Essential:

· Proactive approach to work
· Attention to detail
· Customer Focused
· Good communication skills
· Ability to plan, prioritise and meet tight deadlines
· Enthusiasm for change & development

Nice to have:

· Oracle Experience
· Minimum of 2 years Accounts payable experience