Site Administrative Assistant

Job description

Solvay is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristics.

Solvay is a multi-specialty chemical company committed to developing chemistry that addresses key societal challenges. We innovate and partner with customers in diverse global end markets. Novecare develops leading edge technologies that affect the behavior of fluids to give them cleansing, softening, moisturizing, hydrating, gelling, texturizing, penetrating or dispersing properties. Its products are found in shampoos, detergents, paints, lubricants, plant protection, mining and oil extraction.

Job Overview and Responsibilities:

Site Administrative Assistant/Receptionist to provide day-to-day support for our Houston laboratory. Responsibilities will include general clerical and office related duties. Provide administrative supportincluding: phone coverage, purchase order management, calendar management, conference and meeting arrangement, mail distribution, travel arrangements, catering, recruiting documents preparation, filing, typing, and database maintenance.

Key Responsibilities:

·  Coordinate and plan business meetings on and off site.
·  Compose/type/proofread business correspondence.
·  Support team with special projects as assigned.
·  Maintain confidence on employee and business issues.
·  Generate and track purchase orders and P-cards.
·  Investigation and follow up of problem issues, i.e. invoices/ payments, following up with vendors concerning payments or problem.
·  Route and answer routine correspondence without supervision, screen calls and handle routine inquiries.
·  Daily distribution of incoming mail; preparation of out-going mail.
·  Maintain materials and resources for department (i.e., corporate materials, supplies, calendars, brochures, etc).
·  Prepare recruiting documents and schedule interviews.
·  Coordinated all catering logistics for office events and manage the coffee room supplies.
·  Provide administrative support for all departments as needed.

Education and Experience:

·  High school diploma required; Bachelors Degree preferred. 
·  Must have at least three (3) years of administrative experience

Skills:

Strong attention to detail required
General administrative knowledge of office procedures
Ability to handle confidential information
Proficient with MS Office- Word, Outlook, Excel, PowerPoint.  SAP experience is helpful.
Must be motivated and a team player
Must possess strong organizational skills and the ability to multi-task
Good interpersonal skills; capable of interacting appropriately at all levels of the organization
Must have strong written and verbal communication skills