Receptionist/Administrator, Hornsey Depot - London

Job description

Siemens Rail Systems is currently recruiting for a Receptionist/Administrator for the Thameslink contract, based from the new state of the artHornsey depot in North London. As the Receptionist/Administrator youwill act as key focal point to ensure visitors and calls are dealt with in a professional and helpful manner, promoting the company image, values and behaviors. You will be responsible forperforming entrance and access controls, advising visitors and conducting functionally specialized administration tasks.

What are my responsibilities?

· Proceeds with all day-to-day functional specific operations, and applies IT systems. E.g. Raising Purchase Orders, Travelnet, Expenses and inputting, filing and archiving CORMAP
· Prepares specialized routine report and correspondence, and/or statistics
· Maintains records and filing systems; types and/or enters data into computer systems, including Office application or specialized software packages
· Completes routine reports, in order to support decision processes in the area assigned
· Performs the administration of programs, projects, and/or processes specific to the organization unit served
· Logging and reporting annual leave and sickness
· Support Team Administrator and cover the role as required
· Performs entrance and access controls at a receptionist's desk.
· Receives and switches incoming calls.
· Verifies credentials of persons entering property, and announces them to appropriate contact person.
· Assures that packages leaving the property are duly authorized.
· Keeps reception area clean and presentable
· Arranges and opens conference calls
· Arranges taxis and couriers collection and delivery
· Arranges Meetings (booking rooms and catering requirements)
· Prepares catering requirements for the meeting rooms
· Keeps the meeting rooms tidy, reporting any issues and replenishing stationary items
· Orders catering supplies
· Siemens has zero tolerance for unsafe ways of working and as an employee in Siemens:
· Adhere to Siemens safety systems and controls in line with Rail Systems HSQE Company policies.
· Ensure awareness and understanding of Siemens compliance policies and ‘Tell Us’ ethos.

This role profile may vary from time to time in accordance with changes to business needs. Your annual objective setting with your line manager will outline any additional responsibilities to meet business requirements or individual development needs for the forthcoming financial year.

What do I need to qualify for the role?

· Proven capability in administrative skills and duties
· Effective organisational, interpersonal and time management skills
· Excellent communications and IT skill

Siemens provides innovative solutions to help tackle the UK’s major challenges. Siemens has a significant presence throughout the UK, with 13 manufacturing sites and more than 25 major offices. Today the company employs over 13,760 people in the UK, including about 5,000 in the manufacturing sector. Last year’s revenues were £3.36 billion. Electrification, automation and digitalization are the long-term growth fields of Siemens. In order to take full advantage of the market potential in these fields, our businesses are bundled into nine divisions and healthcare as a separately managed business.

Siemens offers a comprehensive reward package which includes a competitive basic salary, bonus scheme, generous holiday allowance and pension. Through our flexible benefits scheme you can select benefits that best suit your lifestyle, including private healthcare.

How do I apply?

We are looking forward to receiving your online application. Please ensure you complete all areas, of the application form, to the best of your ability as we will use this data to review your suitability for the role.

What else do I need to know?

Siemens is dedicated to quality, equality, and valuing diversity, and we welcome applications that reflect the diversity of the communities within which we work.

If you are appointed in to this role you will receive standard Siemens terms, conditions and benefits.