Team PA and Team Assistant

Job description

Job Description

Have you thought about joining a fast growing and award winning business? Siemens is ranked by Glassdoor as one of 2019 best places to work. Siemens Mobility Limited are on the lookout for an PA and team assistant based in Chippenham within our Customer services (CS) business.

You will report to the Head of CS and will be responsible for organising and coordinating a range of business operations whilst assisting the Head of CS in all aspects of the day-to-day running, including statistics and reporting both internally and externally, preparation of monthly reports and general management of the department. The role is broad, and there would be the opportunity and possibility to mould the role around your personal strengths.

Whatever your background, you'll love your prospects at Siemens. The work is stimulating, the mindset is innovative, and the rewards are excellent. With Siemens, you'll receive training and support, and be encouraged to take ownership of your role from day one.

·  Do you thrive in a fast-paced environment?
·  Do you want to help mould the future of digitalisation of railway infrastructure?
·  Are you flexible, driven, and independent?
·  Do you see change as a positive challenge?
·  Do you have a can-do attitude, and go the extra mile for your team and colleagues?
·  Can you balance, and deliver on, multiple conflicting priorities?
·  Are you able to work under pressure?

You will be a self-motivated, enthusiastic and positive individual to embrace the challenge of working in a vibrant, fast-paced, innovative environment helping to deliver railway infrastructure support projects and contracts for Siemens Mobility, Customer services. Every day will be different in this varied and dynamic role.

Day-to-Day Activities

PA

·  Diary Management
·  Research, data analysis and ability to present data accurately and clearly.
·  Maintain excellent relationships and networks with internal and external stakeholders.
·  Manage and coordinate local and national events
·  Complete expenses for the Head of CS
·  Support the local senior management team in their operations management.
·  Minute management meetings
·  Act on behalf of the Head of CS to facilitate various activities such as authorisations, requisitions and fact finding.
·  Arrange meetings for the department each year to support business operations.

Reporting

·  Monthly Internal and External Reporting - Preparing weekly and monthly reports in coordination with CS management team, tracking requirements, tracking their outcome.
·  Manage creation and preparation of quotes and PO supporting in managing spend.
·  Develop and assist delivery of monthly team briefs.
·  Fire and First Aid - responsible for coordinating effective and compliant first aid and fire marshal cover. Opportunity to act as lead fire marshal and undertake first aid training.
·  Resolve Safety Tour actions - Remind and coordinate outstanding related safety actions within CS leadership team. Report and investigate unsafe events or occurrences.
·  Archiving - liaise with external agencies to ensure effective tracking and storage of onsite and offsite archiving

Team assistant

·  Team environment – Liaison with relevant parties to ensure the team office environment and IT needs are adequately met.
·  Assist team members with meeting arrangements and welfare where there is a client presence to ensure the customer experience is in line with Siemens values.
·  Own the team organisational structure and ensure onboarding and offboarding operations are handled smoothly.
·  Be a champion for EDI and CSR in the team, and a key promotor of supporting events.

What are we looking for

·  NVQ3/ONC/BTEC or equivalent relevant professional experience
·  Experience working alongside Senior Managers and Directors
·  Industry and/or Business understanding or knowledge.
·  Good attention to detail
·  Excellent inter-personal skills
·  Ability to keep calm under pressure and conflicting demands
·  Effective organisational skills
·  Excellent written and verbal communication skills
·  Thorough understanding and experience of Word, Excel, Powerpoint etc.
·  Independent, and confident in decision making and prioritising workload.
·  Able to manage conflict, and stress
·  Committed to being an ambassador for a positive safety culture
·  Equality, Diversity, Inclusion Awareness.
·  Comfortable with change.

If you think you would be right for this role and don't have everything listed above, we would still like to hear from you to discuss the role further. You might be just who we are looking for!

About us

We're Siemens. A collection of over 377,000 great minds who are all making the future and you could be one of them. We have offices across the UK, full of talented individuals helping us to challenge the today and work towards a brighter tomorrow.

Want to join us and be a Future Maker?

We're excited to hear that you would like to join us here at Siemens. Our people love it here and we want you to be a part of helping us make real, what matters.

We are looking forward to receiving your online application. Please ensure you complete all areas of the application form, to the best of your ability to help us review your suitability for the role. We will be in contact as soon as possible with an update on your application.

What else do you need to know?

Our compensation package includes a competitive salary, holiday allowance, pension and overtime. We celebrate the fact that our employees are individuals and have different wants and needs. With this in mind, we have a flexible benefits scheme where you can tailor your benefits package to suit you.

If we all thought the same, we would never think of anything new. That's why we recruit great minds from all walks of life. We recognise that building a diverse workforce is essential to the success of our business, therefore we encourage applications from a diverse talent pool. We are proud to announce that we have partnered with VERCIDA , the UK's largest diversity and inclusion focused careers site where all our vacancies are in an accessible format. We welcome the opportunity to discuss flexibility requirements with our applicants to encourage agile working and innovation.

Organization: Siemens Mobility

Company: Siemens Mobility Limited

Experience Level: not defined

Job Type: Full-time