Offers “Siemens”

Expires soon Siemens

Administration Executive

  • Internship
  • Singapore, SINGAPORE
  • Energy / Materials / Mechanics

Job description



Roles & Responsibilities

The incumbent provides a wide range of business operations administrative and general secretarial support to the business line and leadership team.

Responsibilities in detail:

·  Assist the leadership team in the day-to-day running of the department like arrangements of department meetings, meetings room booking and set up, department events coordination and managing of correspondence.
·  Assist foreign team members with organizational issues
·  Manage travel itineraries and visa application and related arrangements, and claims for the leaders
·  Support team members with admin tasks
·  Performs administrative duties such as conducting research, updating and maintaining databases and clients projects lists, preparing company forms and maintaining confidential files.
·  Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments.
·  Creates and initiates correspondence and memoranda; compiles and prepares data for administrative reports and presentations.
·  Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments.  
·  Schedules and maintains calendar of appointments, meetings and conference call.
·  Answers phone calls with regards to inquiries, researching and resolving problems requiring knowledge of department policies and procedures.
·  Coordinates data from a variety of sources for inclusion in reports and presentations; performs independent research and prepares information for special projects as assigned.
·  Ad hoc duties may be assigned.
·  There is always something to do or improve on, so a proactive can-do attitude is a must!

Requirements:

·  At least 3 years’ experience working within office environment or Service/hospitality industry
·  Strong ability to run the administrative function in the department
·  Excellent written and verbal communication skills.
·  Strong organizational and analytical skills to provide efficient, timely, reliable, and courteous service to management and customers
·  Advanced skills with Microsoft Office Suite required.
·  Requires or has the ability to build in-depth knowledge of company operations, policies, and procedures
·  A positive attitude and self-motivated
·  Able to adjust to different personalities and handle difficult situations and direct feedback
·  Highly self-motivated, reliable, enthusiastic, positive and dedicated
·  Excellent attention to detail and interpersonal skills
·  Ability to prioritise in a fast-paced environment and manage multiple tasks simultaneously
·  Ability to work autonomously and in a team environment
·  High level of confidentiality

We are an equal opportunity employer and value diversity at our company.

We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status.

Organization: Portfolio Companies

Company: Siemens Pte Ltd

Experience Level: Experienced Professional

Job Type: Full-time

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