Administrative Assistant

Job description

Schneider Electric™creates connected technologies that reshape industries, transform cities and enrich lives. Our 160,000 employees thrive in more than 100 countries. From the simplest of switches to complex operational systems, our technology, software and services improve the way our customers manage and automate their operations.Help us deliver solutions that ensure Life Is On everywhere, for everyone and at every moment: https://youtu.be/NlLJMv1Y7Hk .

Great people make Schneider Electric a great company.

Summary: Administrative Assistant

Under supervision, performs administrative and office support activities for approximately four members of PELCO's leadership team. Extensive office software skills, and strong written and oral communication skills required. The ability to multi-task, while maintaining complex schedules and supplying cross-functional administrative support, globally, is essential in this position. The ideal candidate possesses excellent communication and organizational skills. The position is based at our PELCO headquarters, in Fresno California.

What do you get to do in this position?

· Arranges and schedules complex meeting, conference calls and reoccurring meetings involving multiple stakeholders and/or across multiple time zones.

· Arranges and schedules local lunch/breakfast team meetings.

· Compiles and generates expense reports for executives, as requested, facilitates correction and compliance resolution and escalates issues as needed.

· Reviews and process expense statements, invoices and check requests.

· Reviews E-Requisitions, ensuring expenses are compliant with Company policy; facilitates correction and compliance resolution and escalates issues as needed.

· Prepares monthly reports at the executive level, to include collecting, formatting and consolidating information.

· Compose, gathers, compiles commercial documents to include NDA (non-disclosure agreements) and other (sales) related contracts.

· Compose, gathers, compiles, verifies and analyzes information for use in documents such as letters, memos, reports, and presentations.

· Compiles and composes various sales communication mediums, documents and plans (e.g., monthly news, quarterly sales calls, sales transformation, ‘deal of the week' publication, KPI communications).

· Consolidates, reviews and formats meeting materials and presentations for executive level meetings (e.g., power point presentations, excel spreadsheets, word documents).

· Proofreads and checks materials for accuracy, completeness and compliance with department policies.

· Manages travel arrangements to include, flight, hotel, car, meeting coordination (and all travel-related expense management).

· Maintains highly confidential files and information.

· Develops and maintains a variety of databases and spreadsheets.

· Assists with on-boarding and off-boarding employees.

· Facilitates and/or monitor programs as directed by management.

· Generates emails (memos) and reports as requested.

· Photocopying, scanning and tracking documents as needed.

· Is responsible for maintenance of office equipment, including computers, copy machines and fax machines, coffee machine; checking inventories and ordering supplies and items as required.

· Performs other related duties as assigned.

Desired profile

This job might be for you if:

· Associates degree or equivalent experience.

· At least three years' experience in similar administrative support role, supporting a leadership team and/or teams.

· Excellent computer skills; demonstrated working (and relevant) knowledge of Micro Soft (MS) Office suite, specifically: 365 Office, Word, Excel and PowerPoint required.

· Excellent communication skills, oral and written required.

· Excellent command of the English language and grammar.

· Ability to have a flexible work schedule when required; early morning support required to support global sales leadership executive (6am PT).

· Ability to speak French, a plus.

· Excellent organizational skills required.

· Ability to work with minimal supervision.

· Ability to maintain the highest degree of confidentiality always.

· Ability to facilitate and manage tasks (or projects) to completion, with accuracy.

· Must be detail-oriented and work with utmost accuracy.

· Solid understanding of general business practices.

· Possess strong business acumen.

· Skilled at independently researching questions and making appropriate contacts for problem-solving.

· Ability to prioritize quickly as circumstances dictate.

· Ability to handle change and fast-paced office environment.

We seek out and reward people for being straightforward, open, passionate, effective and challenging the status quo. We want our employees to reflect the diversity of the communities in which we operate. We welcome people as they are, creating an inclusive culture where all forms of diversity are seen as a real value for the company. We're looking for people with a passion for success — on the job and beyond. See what our people have to say about working for Schneider Electric: https://youtu.be/6D2Av1uUrzY .

Let us learn about you! Apply today.

You must submit an online application to be considered for any position with us. This position will be posted until filled.

It is the policy of Schneider Electric to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.

Concerning agencies: Schneider Electric does not accept unsolicited resumes and will not be responsible for fees related to such.

Schneider Electric is an Equal Opportunity Employer Minorities/Women/Veterans/Disabled.