Purchasing Agent, Japan Team

Job description

Role and Purpose

The role within the Sanofi Business Services (SBS) Region ASIA JPAC department drives the Purchase-to-Pay (P2P) Process and Transformation Management with the guidance of the Head of Purchase to Pay.

This position is integral in the development and successful ongoing implementation of the end to end Purchase to Pay organization within Sanofi Business Services for Asia JPAC. This includes development of the processes to ensure operational efficiency and cost effective Purchase to Pay services. The purpose of this position is to execute and maximize the value and efficiency of the Procurement process in line with strategies provided by Global/Regional Procurement Category Leads while acting as a critical gate keeper function to adhere to all company policies.

This individual will manage various activities in Purchasing in support of multiple company codes related to PR/PO/GR and issue resolution.

Key Responsibilities

Operational Excellence

·  Drive timely and flawless PO creation, issuance and maintenance for the region.
·  Ensure fast and efficient provision of services and materials to internal customers.
·  Address Purchase Order and associated queries from business and suppliers on a timely manner. This involves close liaison with designated Subject Matter Expert and Accounts Payable team.
·  Provide general commercial advice to business stakeholders in alignment to P2P process and Procurement strategy.
·  Provide support for purchasing issue resolution promptly in collaboration with relevant parties.
·  Drive for performance and cost effectiveness through evaluation of metrics (SLAs/KPIs) and support team supervisor to take appropriate action if not in line with service level agreements.
·  Actively seeks continuous improvement to simplify and automate.
·  Aggressively lead, analyse and drive Channel Management and P2P compliance, ensuring the right process/tool is used to execute purchasing requirements.
·  Demonstrate a strong sense of team spirit and cross team co-operation and mutual support.
·  Ensure consistency and level of understanding on procure to pay tools – visible as trusted Purchase to Pay Subject Matter Expert and provide necessary support to the Support Team.
·  Review and update Standard Operating Procedures/Work Instructions as necessary.

Stakeholder Management

·  Partner with business stakeholders to understand and support their purchasing requirements within the end to end Purchase to Pay process.

Compliance & Risk Management

·  Assures adherence to company policies and procedures with all necessary internal controls surrounding procurement activities.
·  Perform relevant internal controls and maintain process path compliance through enforcing procure to pay policies and procedures.
·  Perform key SoX controls (including Delegation of Authority, Segregation of Duties) and support audit activities.

Projects

·  Participate in or lead ad-hoc cross functional projects as needed.
·  Support transformation project as necessary.

At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.