The purpose of the position is to manage accounting activities within Purchase To Pay organization for Sanofi Business Services in Morocco
He/she will handle accounting administrative & operational processes and all activities of his/her perimeter in compliance with global P2P procedures and policies and P2P operating model.
He/she will manage the invoicing process from receipt of invoice (NCoGs, CoGS, Capex) to payment and contribute to drive process standardization/simplification and deliver best-in class service in terms of performance and end-user/supplier satisfaction.
Also, he/she will manage some key financial closing tasks related to AP (Accrual monitoring, GR/IR review & clearing, ICO Product flow, AP overdue analysis…)
•Create a culture of cooperation, collaboration and teamwork within Morocco and ensure a smooth interface & communication:
oMA P2P team members
oAll internal stakeholders/requesters
oHead of AP & Purchase To Pay Services MCO
o Purchasing organization
oProcurement team .
•With the support of the Head of P2P MCO , drive the refocusing and harmonization of the Account Payables activities, taking into account the specificities of the different types of expense.
•Support the Head of AP MCOI in the streamlining, optimization and reduction of the administrative workload by a continuous implementation of automation solutions and simplification of processes.
•In line with the Global and regional SBS operating model, responsible for the calculation of monthly/quarterly service KPIs and elaboration of dashboards to measure and improve performance (cost, efficiency, quality/ compliance, customer service).
•Ensure Compliance and Internal Control/ SOX standards are met. Systematically self-assess the level of risk for the domain of responsibility and highlight risks to the direct manager in a timely manner.
•Propose continuous improvement initiatives and or Quick Wins action plans to solve main pain points in the Account Payable perimeter.
Ensure full & sustainable alignment with the P2P Core Model by systematically applying the process standardization & harmonization as defined by Global Process Owners.
•Defines management rules for invoice rejection in collaboration with Procurement
•Checks the documentation attached to the invoice for GL accounts subject to documentation check
•Manages specific invoice instructions (e.g. down-payment)
•PO invoices: Resolves invoice discrepancies which can be handled by Accounts Payable directly, e.g. line item mismatches, VAT, extra cost, supplier information
•PO invoices: Ensures that adequate workflows are launched to resolve invoice mismatches which cannot be handled by Accounts Payable, e.g. price or quantity discrepancies
•PO invoices: Applies 3-way match (PO, GR, Invoice)
•FI invoices: Parks invoices without PO reference for special treatment, i.e. detection of requester or rejection to supplier
•Ensures that approved invoices are unblocked and thus declared as « ok to pay »
•If blocking errors come up, the A/P Specialist is responsible to initiate action to solve them
•Reconciles and clears the GR/IR balance in case of discrepancies between goods receipt and invoice receipt
•Prepares “ok to pay” invoices file
•Manages closing activities: A/P accruals, A/P open items, vendor accounts with open balances, vendor accounts with debit balances, reconciliation of subledger to GL/justify AP balances…
•Handles transactional enquiries related to invoice and payment
•Handles and resolves exceptional invoice cases
•Is responsible for contacting the supplier to request a credit note when needed
•Performs legal / VAT compliance checks and tax calculations if relevant
•For 3rd party payment, the A/P clerk prepares & submits payment proposal, reviews exception log and creates payment file
•Is responsible for clearing of transitory accounts as well as payment rejections and returns
•Creates input for urgent payment requests
•Takes proactive actions to ensure prompt progress and execution of invoice validation with all the actors of the invoice approval process
•Manages all the intercompany invoices flow related to P2P
•Calculation of a global set of performance KPIs on a monthly/quarterly basis (DPO, POT, Invoice/FTE…)
•Coverage of all Sanofi sites, entities and businesses located in Morocco
CONTEXT OF THE JOB/MAJOR CHALLENGES
•SBS is a global, regional and Country or MCO organization that is being implemented since 2019, progressively with the support of the Head of SBS Purchase To Pay at regional/cluster/country level.
•SBS P2P operating model on Morocco level to be adapted/aligned with the Global Core Model in detail
•Effective change Management required to manage transition from current operating models to SBS P2P operating model
•Highly complex service delivery, local legislations to be respected, different business requirements
•Good understanding of the overall end-to-end P2P process value chain and articulations of sub processes: procurement techniques / account payable processes / T&E processes / tactical supplier relationship management / contract management principles & processes / Master data management & Support tools and systems.
•Good understanding of Sanofi’s Business Model as well its Supply- and Value Chain
•Good understanding of common Information System (IS) solutions used within P2P: SAP FI-MM extensive knowledge mandatory
•Personality with good level delivery skills and focused on results
•Very good communicator
•Fluent in English mandatory
BACKGROUND AND EXPERIENCE
•Minimum 3 years of experience in Finance and Accounting fields
•Experience of working within multinational companies is required
•International background with exposure to multicultural environments is a plus
At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.