BU Assistant Surgical and Vision Care

Job description

Job Description

Alcon Pharmaceuticals as the global leader in eye care is helping people see the world better through advanced surgical and vision care products. We serve eye care professionals and their patients in more than 180 countries, reaching 90% of the globe, to help millions of people see the world better with clarity, color and beauty.

We are looking for an experienced and motivated candidate for the
position of BU Assistant, external contract.

BU Assistant is responsible for:

- Organization of international and national congresses (tasks from NSM´s, BUH´s PM´s and Marketing managers)
- The communication and act as point of contact with the travel agency
- Managing the travel arrangements and joint programs for participants at full extent, including local trans-ports, airport transports, air-tickets, accommodation, evening venues
- Managing the registrations for the congresses and registration of activities
- Preparing and sending individual invitations for each participants
- Preparing the criteria´s for healthcare Professional nomination

2. Managing of Purchase Orders
• Creation of POs’ and follow the Purchase guideline at full extent, i.e: Competitive Bidding if required by guideline, etc.
• Monitoring the process of the order – providing additional in-formation/documents - if required.

3. Preparation of service agreements and contracts (tasks from NSM´s, BUH´s PM´s and Marketing managers)
• Preparing service agreement documents and addendums for signature
• Preparing and gathering required documents for service agree-ment (Contract Approval Routing Sheet, Fair Market Value Calculator, Speakers letter, the presentation)
• Ensuring proper flow when signing contracts
• Creating the Payment Request Form for payment purposes based on the service agreement

4. AP3 approvals
• Manage AP3 approvals for all marketing materials including the evidence of the forms

5. Monitoring of local marketing storage
• Creating the list promotional materials

6. Other Tasks
• Creating the Excel table for compensation calculation for distributors
• Correction after translations from EN/HU language based on request from PM´s Sx and VC
• Ad hoc administrative and clerical tasks as assigned. (i.e. redirecting posts from the old address, etc.)

What we offer:
One of our core values at Alcon is to recognise and reward our staff as our greatest asset. We realise that it's our people who have built our outstanding reputation and that we will only maintain our leading position by continuing to attract and retain talented and motivated people.

As the member of our team, you will be provided with:
◾ The chance to help people every day and make a difference
◾ Competitive Salary & Benefit package
◾ A welcoming and inclusive environment
Position Title

BU Assistant Surgical and Vision Care

Desired profile

Minimum requirements

BA degree in marketing or economy or business administration
1-3 years experience as marketing and/or business assistant
- Strong organizational skill
- The ability to follow up and manage project, execute in full extent
- High level of reliability
- Fast learning approach, individual learner
- Strong interpersonal and communicational skills
- Punctuality
- English communication level
Job Type

Full Time
Country

Romania
Work Location

Bucuresti
Functional Area

Marketing
Division

ALCON
Business Unit

COMMERCIAL EMEA AL
Employment Type

Regular
Company/Legal Entity

ALCON ROU