Purchasing Officer - Temporary Contract

Job description

Primary Duties

The Purchasing Officer will be responsible for administering the Purchase to Pay policy across India, Turkey, and South Africa, ensure the purchasing of goods and services by Maisons and Richemont Functions is undertaken in compliance with the policy. This role involves managing purchase requisitions and purchase orders (POs) and maintaining accurate vendor information for vendor creation, amendments, and extensions in SAP in coordination with the internal stakeholders.

The Procurement Officer will work closely with all Maisons and Richemont Functions to ensure efficient procurement processes and timely order execution.

The primary duties of the position include:

 

·  Facilitating the purchase of goods and services by Maisons and Richemont Functions in an efficient and compliant manner in line with the Purchase to Pay policy through the Purchase Requisition Tool
·  Creating, monitoring and closing Purchase Orders in SAP in collaboration with Maisons and Richemont Functions to verify the receipt of goods and services.
·  Ensuring the integrity of data for Purchase Requisitions and Purchase Orders, reviewing each for outstanding and aged items, and regularly reconciling both to close and match items with invoices and receipts of goods and services.
·  Manage and coordinate the vendor maintenance process in SAP, ensuring vendor creation, amendments, and extensions are processed in compliance with master date requirements using vendor Maintenance tool.
·  Conduct regular training sessions for Maisons and Richemont Functions on Purchase Requisition and Vendor maintenance requirements, use of the Procurement tool, and provide ongoing support.
·  Support in Vendors annual due diligence reviews.

 

Key Responsibilities

Purchasing & Purchase order (PO) Management:

 

·  Administer the Purchase Requisition Tool, keeping user accounts up to date by working closely with Maisons and Richemont Functions, and ensure accurate and detailed Purchase Requisitions  are added to the system, are updated throughout the Purchase Requisition process and are closed once all process steps are completed.
·  Review and validate support documents for supplier selection, ensuring compliance with the Purchase to Pay policy, sending requests for updated or complete documents when required.
·  Create Purchase Orders in SAP based on the information provided by in PRs.
·  Monitor and review Purchase Orders  in SAP, updating the Purchase Orders throughout the purchasing process. Working closely with Maison and Richemont functions to ensure Purchase Orders are up to date, with complete records.
·  Complete the Goods Receipt/Invoice Receipt process in SAP after receiving complete and compliant supporting documents from Maisons and Richemont Functions.
·  Ensure Purchase Orders are closed and any aging Purchase Orders are reviewed and flagged.

 

Vendor information Management:

 

·  Coordinate with Maisons or Richemont Functions to collect the information/documents needed to create, amend and extend Vendor master data in SAP.
·  Ensure documentation provided by Maisons or Richemont Functions are complete and meets Richemont requirements.
·  Track and update Maisons and Richemont Functions on the status of creation and maintenance request, following up on outstanding approvals when required and inform the internal stakeholders once the request is complete
·  Undertaking regular training sessions for Maison and Richemont Functions on the vendor maintenance process and provide updates when necessary.

Reporting, ICS and Projects:

 

·  Ensure Procurement activities comply with P2P and company policies
·  Work closely with General Ledger team to generate the open Purchase Orders list as part of the month end closing process for accrual purposes.
·  Participate in projects on process automation (new mode of payments, retail openings, wholesale openings, integrations, etc..).
·  Support continuous improvement initiatives for the department, identifying opportunities to improve efficiency.
·  Perform regular tests of controls as per ICS requirements
·  Assist internal and external auditors, implement recommendations (if any), and take corrective action/s when required

 

Key Internal Stakeholders:

·  FC&R General Ledger and Accounts Payable Teams
·  Financial Planning and Analysis
·  All Richemont Maisons and functions across India, south Africa and Turkey
·  Suppliers

 

Qualifications & Skills:

Education

·  Bachelor’s degree in Business administration, Procurement, Supply chain management or a related field.

Experience

·  A minimum of 3 years’ experience in Procurement, Finance or Accounting
·  Preferably in the retail industry or in a multinational environment handling multiple regions
·  Experience in Procurement is a plus

 

Technical skills / abilities

·  Hands on experience with SAP or similar ERP for PO creation and management
·  Good knowledge of Microsoft software (Teams, SharePoint and other applications)
·  Accounting skills primarily focused on purchasing and accounts payable

Personal skills / qualities

·  Excellent written and verbal communication and coordination skills
·  Ability to work in a fast paced environment
·  Time-management skills and manage multiple priorities
·  Compliance mind-set
·  Credibility and integrity with confidential information
·  Good Presentation skills
·  Confidence to deal with a wide range of stakeholders

Languages: Proficiency in English is required, Turkish is a plus.

 

Work Environment & Culture

Richemont is offering you a great opportunity to work in a reputable and professional leading Company in the Luxury Industry.

 

Become a part of a Creative, Ambitious & Diverse team, and take your decisive step towards your career development within our organization.

 

Richemont is a Switzerland-based luxury goods holding company founded in 1988 by South African businessman Johann Rupert. It is a family-spirited Group, enabling its Maisons and businesses to grow while staying true to their heritage and owns several of the world’s leading companies in the field of luxury goods, with particular strengths in jewelry, luxury watches and writing instruments.

 

At Richemont, our true power does not lie in our similarities but in the rich diversity of our arts, cultures, and human skills, as well as our specific ability to foster untapped potential.

 

Quite simply, at Richemont you have the potential to be much more than your job title!