Freelance Billing Specialist

Job description

job description

Leo Burnett is hiring a Freelance Billing Specialist whose responsibilities include processing, monitoring and reporting on billing, working with various departments to bill costs to clients, and assisting various departments with client invoice related questions or issues.

The Billing Specialist is also responsible for monitoring and improving trade working capital targets for their assigned clients in active partnership with Account Management, Client Finance and Production.

AREAS OF RESPONSIBILITY:
Billing:
- Lead monthly billing meetings with Production, Client Finance and Account Management.
- Prepare billing reports and other production related reports for various client teams. Prepare related journal or sub-ledger entries.
- Verify that all documentation required by the client is included as back up for client invoices.
- Prepare reports and summaries as requested by departments
- Ensure that client billing is issued in a timely manner.
- Research and answer billing related phone calls and inquiries.
- Work with shared services group to resolve any questions or issues regarding client invoices.

Work In Progress (WIP) Management
- Manage Trade Working Capital (TWC) balances and adhere to assigned TWC targets and account related goals (Work in Progress, Fee billing, and etc.) and escalating issues preventing timely billing.
- Project Maintenance – ensure timely project closure, costs, and time transfers.

Compliance Management
- Understands key financial terms of client contract and works to ensure agency compliance.
- Verify correct rates on projects and review Statement of Work (SOW)/contract to ensure that billing is in compliance with client contract terms.
- Participates in client audits, pulling and gather data as requested and supervised by A/D of Production Accounting.

Other
- Interface with various departments including Project Management, Account Management, Client Finance and Corporate Accounting on a daily basis.
- Maintains accurate and easily accessible work files.
- Maintains a positive approach towards all projects, including those that are outside typical job responsibilities.
- Maintains a professional demeanor towards management, supervisors, peers and employees at all times.
- Reviews month Revenue Recognition report and escalate as appropriate.
- Any miscellaneous projects and duties as assigned.

Qualifications
• Bachelor’s degree in Business or related field of study preferred.
• At least 1 year of complex billing experience in a high volume environment
• Proficiency with computer applications including Excel, and Word.
• Experience with enterprise level software (i.e., SAP, PeopleSoft Financials,etc)
• Ability to maintain absolute confidentiality of information.
• Excellent organizational, analytical and creative problem solving skills.
• Basic understanding of accounting fundamentals.
• Ability and eagerness to learn quickly in a rapidly changing fast paced environment.
• Ability to work independently as well as in a team environment.