Benefits Associate (Leaves Administratoin)

Job description

Company Description: Re:Sources is the shared services provider of Publicis Groupe, the world’s 3rd largest communications group, located in 108 countries and employing over 77,000 professionals. Re:Sources delivers a suite of professional services to Publicis Groupe agencies worldwide, in support of key Groupe business operations. Those operations include: Information Technology & Technology Solutions, Finance, Legal, Procurement, Real Estate, Insurance and other services to our business units. Re:Sources is an organization that practices Excellence Through Partnership with all of the Publicis Groupe brands. SUMMARY An exciting opportunity exists for a Benefits Associate on a permanent basis to join a friendly team based in Long Island City, New York. You will be responsible for the day-to-day administration of the company benefit plans to include, but not limited to: Health and Welfare; and 401k/Pension plans. You will provide excellent customer service to employees, HR, and retirees. GENERAL DUTIES The General Duties for this position include, but are not limited to the following: • Oversee all aspects of Benefits Administration (Health & Welfare, 401K, a grand-fathered frozen pension plan, and voluntary benefits) for over 23,000 designated benefits eligible employees within the US • Provide direction/support for employee leaves and disability related transactions to include, but not limited to, meeting with employee and coordinating, FMLA, STD, and additional time off with management, HR and payroll • Maintain paperwork and files for employee’s benefits record • Conduct Benefits Orientation for new acquisition groups as well as one on one meeting’s for executives • Answer Benefit Service Center hotline/check benefits emails at designated time and assist with employee/retiree questions. • Provide instruction to employee/HR regarding the online employee self-service system • Liaison with the applicable insurance carriers to resolve employee/dependent issues/claims or to execute a haste enrollment. • Assist with open enrollment meetings/presentations, travel when needed. • Review ADP weekly changes report (IVR report). Request backup documentation when necessary for qualifying events (i.e., birth, marriage) and new hires. Manually update benefit deductions with payroll as needed • Assist as needed with frozen Pension plan • Reconcile and process monthly benefit billing if needed • Assist with monthly departmental report processing (i.e. termination reports, retiree eligibility) • Stay abreast of trends and changes in benefit rules and regulations. • Create and generate PeopleSoft queries as needed • Responsible for HIPAA compliance • Handle special projects as assigned SKILLS AND ABILITIES REQUIRED The Skills and Abilities for this position include, but are not limited to the following: • Knowledge of Health and Welfare Benefit Plans • Computer knowledge • Written and verbal communication skills • Interpersonal skills • Self-starter • Attention to detail • Math/Accounting aptitude • Billing/401K funding experience a plus EXPERIENCE AND EDUCATION The Experience and Education qualifications for this position include, but are not limited to the following: • Bachelor’s Degree of 1 – 3 years of experience in Benefits Administration • Experience with PeopleSoft Tools 8.9, Lotus & Microsoft Office • Experience with vendor specific software (i.e. PSW, OBA, etc.)
This job description in no way states or implies that these are the only duties to be performed by the employee(s) currently in this position. Employee(s) will be required to follow any other job related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.'' A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at-will" relationship. Re:Sources is an Equal Opportunity Employer