Administrative Assistant - Publicis Groupe - Seattle

Job description

MSL is looking for a detail-orientedAdministrative Assistantto support one of our account teams with billing and administrative tasks in our Seattle office (Lower Queen Anne). This work will be instrumental to the successful execution of plans and strategies for our client.

MSL is a global public relations and integrated communications partner that provides strategic counsel and creative thinking. We champion our clients’ interests with campaigns that engage multiple perspectives and holistic thinking to build influence and deliver impact. We innovate by combining diverse ideas, capabilities and technologies, in order to create the truly extraordinary. We are fearless, insightful, passionate, creative, dynamic and accountable and we want you to join us.

Our ideal candidate is well-organized, an excellent communicator and ready to be immersed in all of the administrative and logistical details of a complex, multi-project account. The selected candidate will facilitate the smooth running of this account through close management of its administrative elements.

Responsibilities

· Work closely with Account Managers and Sr. Finance Manager on client billing and vendor invoicing
· Create expense reports
· Create and process purchase orders
· Create invoices and prepare back-up documents
· Provide administrative support
· Develop new processes to streamline tasks
· Keep calendars and media lists
· Attend account planning and status meetings
· Assist in organizing logistical details of events, campaigns etc.
· Conduct research to support PR planning

Requirements

· Well-organized, able to work with deadlines
· An analytical approach with high attention to detail
· Excellent communication skills
· 2 – 4 years administrative experience
· Ability to prioritize and multi-task
· Proficiency with Microsoft Office tools
· Proactive and solutions-oriented approach
· Excellent time management skills

MSL is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, disability or protected veteran status.