Administrator

Job description

Job Description

Currently recruiting for an Administrative Assistant to provide support to Primarks Directors of Strategy, Programmes and Senior Executives of the Transformation Office

Need to haves :                                                                      
·  3+ years Administrative Assistant experience
·  Good level of business acumen, sound common sense and a genuine interest in the retail industry
·  Positive, can-do attitude
·  Maintain high standards associated with the office and possess the ability to handle confidential information with discretion.
·  Proficient in MS Word, Excel, Outlook, Visio and advanced PowerPoint skills.
·  Retail experience and a genuine passion or interest in the industry a distinct advantage
·  Fast and accurate typing.
·  Attention to detail and accuracy are essential.
·  Excellent written and spoken communication skills.
·  A flexible approach to work and be capable of handling multiple priorities in a fast paced environment.
·  Confident, pro-active organized and professional attitude.
·  Ability to use own initiative.   
Your Top Tasks:

Administration for Directors of Strategy, Programmes and Senior Executives of the Transformation Office
·  Compiling reports and spread sheets
·  Drafting and managing emails and letters
·  Organising and storing paperwork, documents and computer-based information
·  Processing travel requests and possible visa applications in accordance with deadlines and record keeping
·  Perform a series of administration functions for the Directors of Strategy, Programmes and Senior Executives of the Transformation Office as required
·  Handling sensitive and confidential information  
Expenses
·  Collation and accuracy checking of expenses and completing online submissions to deadlines
·  Reconciliation of expenses  
Meeting Preparation and Coordination
·  Arranging appointments and booking meeting rooms and/or conference facilities
·  Completing presentations (PPT, Word, Excel), meeting agendas, meeting minutes and follow up requirements in timely and efficient fashion  
Administration for Directors of Strategy, Programmes and Senior Executives of the Transformation Office
·  General administration including:                                 -Printing
                                -Compiling reports
                                -Copy typing                    
                                -Emails
                               -Taking minutes
                               -Compiling Spread sheets                    

Our people attributes:
·  Highly organised, detail-oriented, possessing the ability to effectively prioritise projects and deliverables whilst meeting deadlines set by management.
·  Excellent planning and organisation skills, ability to multi-task, plan and prioritise work schedule for self and team and work within agreed timescales.
·  Excellent attention to detail and an ability to analyse and interrogate high volumes of data as well as demonstrating an ability to focus on higher level overview.
·  Proven ability in managing sensitive matters whilst ensuring all Primark information remains confidential to the business.
·  Be a collaborative team player with excellent interpersonal/communication skills, while demonstrating high levels of emotional intelligence and possess theability to push back with professionalism.
·  Proven ability in developing effective working relationships across all levels of the organisation.
·  Operates with a high level of integrity, diplomacy, tact and professionalism.
·  Effective and persuasive presentation skills, including the ability to present complex information in an understandable manner to all areas of the business.
·  Sound judgement, unquestionable ethics and integrity with high degree of transparency and trust  
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status

 

Req ID

39388BR
Function

Administration
Location

Mary St
Full Time / Part Time

Full Time
Country

Republic of Ireland
Employee Status

Permanent
Job Profile

Administrator