Offers “Primark”

Expires soon Primark

Administrator

  • Islip (Oxfordshire)
  • Administration

Job description

Job Description

Role:                       Administrator

Purpose of role :                      To provide confidential, professional and proactive administration support to our Supply Chain Director and other senior managers.

 
Location:                                  Islip, Northants

Key Responsibilities
·  Producing accurate and well-presented documents, reports and presentations.
·  Processing confidential & sensitive information with judgement and tact.
·  Overseeing and booking complex travel arrangements and accommodation requirements for the Supply Chain Director and others as required. Collating necessary travel documentation.
·  Efficient diary management to ensure a controlled and manageable schedule of meetings.
·  Organising internal and external meetings ensuring preparation and circulation of relevant documents in advance.
·  Handling all incoming calls appropriately, determine their priority and re-direct if appropriate.
·  Point of contact for internal and external queries and respond to queries as appropriate on behalf of the Supply Chain Director.
·  Preparing and collating information for meetings to include agendas, presentations, reports, spread sheets, minutes and ensuring effective distribution and follow up of key actions from the meetings.
·  Establish and manage paper and electronic filing system ensuring all relevant information to the Directors when requested.
·  Processing expenses using the Concur system in line with company policies for Directors.
·  Supporting in the organisation of supply chain meetings, events and conferences.
·  Management of the People and Culture calendar of activities and collation of People and Culture documentation.
·  General administrative duties.
·  Providing administration support to the People and Culture Business Partner as required.
·  Ad hoc projects/tasks as directed.  
  Skills / Knowledge/ Experience Required
·  Maintain high standards associated with the office and possess the ability to handle confidential information with discretion.
·  Proficient in MS Word, Excel, Outlook and PowerPoint skills.
·  A genuine passion or interest in the retail industry and supply chain operations a distinct advantage
·  Attention to detail and Accuracy are essential.
·  Excellent written and spoken communication skills.
·  Strong interpersonal skills, discreet and trustworthy.
·  A flexible approach to work and be capable of handling multiple priorities in a fast paced environment.
·  Able to handle sensitive information appropriately.
·  Confident, pro-active organized and professional attitude.
·  Ability to use own initiative.  
  The ideal individual will:
·  Be experienced in a senior secretarial/administration role - ideally in a fast paced organisation.
·  Business related qualification - desirable but not essential
·  Good level of business acumen, sound common sense and a genuine interest in the retail industry
·  Positive, can-do attitude
·  Working knowledge of a P&C and / or supply chain function is an advantage.
Req ID

39081BR
Function

Supply Chain
Location

Islip
Full Time / Part Time

Full Time
Country

United Kingdom
Employee Status

Permanent
Job Profile

Administrator

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