Administrator
Islip (Oxfordshire) Administration
Job description
Job Description
Role: Administrator
Purpose of role : To provide confidential, professional and proactive administration support to our Supply Chain Director and other senior managers.
Location: Islip, Northants
Key Responsibilities
· Producing accurate and well-presented documents, reports and presentations.
· Processing confidential & sensitive information with judgement and tact.
· Overseeing and booking complex travel arrangements and accommodation requirements for the Supply Chain Director and others as required. Collating necessary travel documentation.
· Efficient diary management to ensure a controlled and manageable schedule of meetings.
· Organising internal and external meetings ensuring preparation and circulation of relevant documents in advance.
· Handling all incoming calls appropriately, determine their priority and re-direct if appropriate.
· Point of contact for internal and external queries and respond to queries as appropriate on behalf of the Supply Chain Director.
· Preparing and collating information for meetings to include agendas, presentations, reports, spread sheets, minutes and ensuring effective distribution and follow up of key actions from the meetings.
· Establish and manage paper and electronic filing system ensuring all relevant information to the Directors when requested.
· Processing expenses using the Concur system in line with company policies for Directors.
· Supporting in the organisation of supply chain meetings, events and conferences.
· Management of the People and Culture calendar of activities and collation of People and Culture documentation.
· General administrative duties.
· Providing administration support to the People and Culture Business Partner as required.
· Ad hoc projects/tasks as directed.
Skills / Knowledge/ Experience Required
· Maintain high standards associated with the office and possess the ability to handle confidential information with discretion.
· Proficient in MS Word, Excel, Outlook and PowerPoint skills.
· A genuine passion or interest in the retail industry and supply chain operations a distinct advantage
· Attention to detail and Accuracy are essential.
· Excellent written and spoken communication skills.
· Strong interpersonal skills, discreet and trustworthy.
· A flexible approach to work and be capable of handling multiple priorities in a fast paced environment.
· Able to handle sensitive information appropriately.
· Confident, pro-active organized and professional attitude.
· Ability to use own initiative.
The ideal individual will:
· Be experienced in a senior secretarial/administration role - ideally in a fast paced organisation.
· Business related qualification - desirable but not essential
· Good level of business acumen, sound common sense and a genuine interest in the retail industry
· Positive, can-do attitude
· Working knowledge of a P&C and / or supply chain function is an advantage.
Req ID
39081BR
Function
Supply Chain
Location
Islip
Full Time / Part Time
Full Time
Country
United Kingdom
Employee Status
Permanent
Job Profile
Administrator