Marketing Assistant - Dermocosmetics & Personal Care

Job description

Who we are ?

We are Pierre Fabre Greece, an affiliate of Pierre Fabre Group . 

Pierre Fabre is the 2nd largest dermo-cosmetics laboratory in the world and the 2nd largest private French pharmaceutical group. 

Pierre Fabre, which has always been based in the Languedoc-Roussillon-Midi-Pyrénées region in southern France, has subsidiaries in 43 countries and distribution agreements in over 130 countries. Pierre Fabre Laboratories employs some 13,000 people worldwide. 

The company's products represent a continuum ranging from prescription drugs, dermo-cosmetics (Avène, Ducray, A-Derma...), to consumer health care (family health care, oral care and natural health) and oncology.

Your mission

With nearly 10,000 employees worldwide, we design and develop innovative solutions that contribute to the well-being of all, from health to beauty, combining the best of medical and naturalness.

We achieve this by cooperating with health care professionals, our long-standing trusted partners, by drawing relentless inspiration from nature; and by placing pharmaceutical ethics at the very heart of our operations.

We focus our research and manufacturing activities in South-West France where our roots lie.

We are proud to belong to a public-interest organization, the Pierre Fabre Foundation, which is dedicated to improving access to high-quality health care and medication in the poorest countries.

We are currently looking for :

Position: Marketing Assistant | Full Time | Permanent Contract

As a Marketing Assistant, you will provide essential support to the marketing department and assist in various marketing and administrative tasks. Your role will involve coordination, communication, and execution of marketing activities to ensure smooth operations and successful marketing campaigns.

Key Responsibilities:
•    Administrative Support:
o    Provide administrative assistance to the Marketing Director and marketing team
o    Prepare financial reports, analyses, and presentations
o    Arrange meetings, business meals, and marketing events
o    Manage internal forms and courier shipments of POS materials and products
o    Answer phone calls regarding product information from customers

•    Marketing Activities:
o    Participate in annual marketing planning
o    Assist in organizing cycle seminars
o    Contribute to the design, production, and distribution of promotional materials
o    Update monthly pricelists
o    Assist in updating competition files, including prices and products

•    Logistics Coordination:
o    Communicate with headquarters for product updates
o    Prepare forms for promotions, including product promotional packs, sample packs, and product labeling
o    Prepare forms for new codes or changes for ERP system registration

o    Monitor deliveries and coordinate timelines with the logistics department

o  Communicate with suppliers to obtain offers for promotional and packaging materials

•    Financial Management:
o    Track marketing budget spending
o    Manage and categorize suppliers' invoices into expense accounts
o    Handle contracts with associates, influencers, brand ambassadors, and suppliers
o    Register marketing expenses in the ERP system

•    Collaboration with Medical and Sales Teams:
o    Manage orders of products, samples, and POS materials
o    Oversee doctors’ product orders
o    Participate in the preparation and delivery of promotional materials for congresses

Who you are ?

·  Strong organizational and multitasking abilities
·  Excellent communication and interpersonal skills
·  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
·  Ability to work collaboratively in a team environment
·  Attention to detail and problem-solving skills
·  Experience with ERP systems is a plus
·  Ability to manage time effectively and meet deadlines
·  English – spoken and written – advanced level
·  At least 2 years’ experience in administrative/support position

We are convinced that diversity is a source of fulfillment, social balance and complementarity for our employees, which is why our offers are open to all, without restriction.