Administrative Assistant

Job description

Provides administrative/clerical support within any of a variety of departments. Supports an SVP or below.

Spends 60% of time providing administrative support to relieve managers and staff of administrative details. Spends less than 20% of time on special projects. Spends less than 20% of time performing clerical duties; ie: taking messages, filing, copying, faxing. Duties may include processing and tracking of purchase orders, expense reports, timecards. Arranges interviews and group events. Maintains organization charts and distribution lists. Creates spreadsheet models for forecasting. Implements space planning and group moves. Sets up new hire offices. Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software. Makes domestic/international relocation/travel arrangements. Arranges internal/external meetings and catering needs. Acts as an information source on organization policies and procedures. Works with other administrative personnel.

Works on assignments that are moderately complex in nature where judgment is needed in resolving problems and making routine recommendations. Follows standard practice and procedure. Normally receives no instructions on routine work, general instructions on new assignments. Ability to work in a dynamic fast paced environment. Knowledge of spreadsheet applications. Demonstrated strong organizational skills. Proactive and resourceful. Self-motivated. Proficient in desktop applications such as MS Word, Excel, PowerPoint, email messaging tools, etc. BA/BS degree or equivalent. 1 - 2 years of related experience.

Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans status or any other characteristic protected by law.

Desired profile

Oracle Public Cloud IaaS - Bare Metal Cloud Division Project Team Coordinator Seattle, WA

Oracle's Bare Metal Cloud, Oracle's fastest growing new venture, The Bare Metal Cloud Division in Seattle. This is an opportunity to join near the ground floor of a fast-growing new venture that offers a ton of autonomy and a lot of variety.

We're looking for a highly organized Project Team Coordinator with drive and experience in providing administrative support for the Fleet Infrastructure group within Oracle Bare Metal Cloud Engineering Division. The successful candidate will thrive on working in a fast-paced and dynamic environment, bringing organizational abilities to increase overall team efficiency.

Responsibilities:

. Coordination and support for the Fleet Leadership team.

. Assists leadership with time management, runs team meeting agendas & schedules, coordinates candidate informational meetings.

. Assists in the preparation of reports, graphs, and presentations using Excel and PowerPoint.

. Creates spreadsheet models for forecasting, business metrics, project tracking.

. Organizes and manages team collaboration data using Confluence

. Makes domestic/international relocation/travel arrangements

. Duties may include processing and tracking of purchase orders, expense reports.

. Arranges internal/external meetings- produces & distributes agendas and minutes.

. Acts as an information source to the team on organization policies and procedures.

. Coordinates space planning, team moves and new starter onboarding