Program Coordinator

Job description

Provides clerical support within any of a variety of departments. Supports an SVP or below.

Perform clerical duties to relieve division staff and/or team members of all clerical details. Screens calls and takes messages, maintains filing systems. Composes and types routine letters, reports, and other material. Prepares and tracks expense reports and purchase requisitions. Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software. Makes travel arrangements and manages calendar. Arranges internal/external meetings and catering needs. Maintains organization charts and distribution lists. Manages and tracks assets. Acts as an information source on organization policies and procedures. Works with other administrative personnel.

Works on assignments that are semi routine in nature where the ability to recognize deviation from accepted practice is essential. Follows standard practices and procedures. Normally receives detailed instructions on routine work and new assignments. Demonstrated strong organization skills and attention to detail. Ability to multitask and meet deadlines. Able to maintain confidential information. Professional phone manner and interpersonal skills. Use of word processing application and office equipment. BA/BS degree or equivalent 1 - 2 years of related experience.

Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans status or any other characteristic protected by law.

Desired profile

Job Description:

We are seeking a Program Coordinator to join our fast-paced IaaS business. You will partner with managers to coordinate various projects, events, and complex schedules in a high tempo environment. This is a customer-facing role; thus, you will act as a front-line contact person for the team and company. You will need to have a bias for action and be resourceful in order to excel in this high-tempo, self-help culture. You will bring a high-level of organization, flexibility, and ownership to this role, with the ability to juggle multiple priorities, programs, and schedules while maintaining poise under pressure.

Required Knowledge, Skills and Abilities

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Exhibits a professional, confident, and outgoing demeanor

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Demonstrates strong organizational skills

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Possesses solid leadership skills

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Demonstrates ability to think analytically and strategically

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Possesses excellent telephone etiquette

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Has stellar written and verbal communication skills

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Works well with a team

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Manages time efficiently

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Proficient in desktop applications such as MS Word, Excel, PowerPoint, and email

Daily responsibilities would include but are not limited to:

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Managing and maintaining approx. 150+ calendars for managers and team

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Act as a floor admin to oversee space planning

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Ordering new equipment and supplies

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Scheduling interview loops, phone screens and informational meetings

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Uploading all candidates into company database

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Creating travel accounts and arrangements for candidates and team

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Attending various meetings revolved around various events, programs, and projects

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Onboarding new hires

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Providing follow-up correspondence

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Tracking projects, programs, and team activities

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Weekly reporting of data and metrics

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Identifying opportunities for improving business and scheduling efficiency

Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans status or any other characteristic protected by law.