Expires soon Oracle

Contracts Administrator 1-Fin

  • Bengaluru (Bangalore Urban)
  • Accounting / Management control

Job description

The Contracts Administrator job is comprised of either a Deal Specialist or a Deal Manager role. Both work in a multi-cultural environment and cover multiple countries and/or lines of business. The work is fast-paced and seasonal in nature, corresponding with Oracle's quarterly and annual fiscal cycles.

The Deal Specialist creates, validates and processes contract documentation using Oracle's standard document templates, a set of contract options and in accordance with Oracle's policies and business approvals, in response to requests received from Sales. The Deal Specialist follows defined engagement guidelines to liaise with other Deal Management teams, Finance, Legal, and other groups across Oracle to ensure policy compliance and mitigate corporate risk.

Work involves some problem solving with assistance and guidance in understanding and applying company policies and procedures. Excellent written and verbal communication skills. Outstanding organizational skills and attention to detail. Proficient in Email, MS Word and Excel. Able to work effectively under time critical deadlines. Works efficiently in ambiguous situations. Excellent customer service skills. Must be fluent in local languages for contracting country. Ability to analyze a situation to understand a customer concern. Typically graduate or equivalent with 0 - 2 years experience in contracts, purchasing, or equivalent. BA/BS degree, or equivalent years of experience.

Desired profile

Qualifications :

Department Description : Oracle's Deal Management Organization creates and reviews contract documents for sales organizations, partners, and end customers. We support the Oracle sales organization to win compliant business while mitigating commercial risk for Oracle, by enforcing internal controls and adhering to corporate business practice and policies. We are part of the Global Finance Operations Team, which is responsible for the revenue quote-to-commission process flow across all lines of business (License, Systems, Cloud, Support, Professional Services) within Oracle.

Brief Posting Description: Draft and Review Contracts & Agreements in accordance with Oracle Policies, Procedures & Business Practices . Monitors contract and business terms to mitigate Oracle*s risk.

Detailed Description: As a member of Deal Management, you will assist customers, both internal and external, with Line Of Business contract interpretation and administration of line of Businessdocuments. Draft standard and non-standard contracts. Act as a liaison between various internal teams like consultants, Credit, License, Tax, Business Practices, Revenue accounting, and customers to resolve contractual and consulting business issues. Validate all aspects of contract packages for accuracy and compliance with Oracles Business Practices and Consulting Business Approvals/Process while maintaining customer satisfaction and responsiveness. Submit contract order packages to Revenue accounting for order processing and project funding. Anticipate problems and initiate actions to ensure customer orders are processed efficiently. Prepare contract status reports.

Job Requirements: Duties and tasks are standard with some variation. Completes own role largely independently within defined policies and procedures. Excellent written, verbal, interpersonal, coordination, analytical & communication skills. Organized and detail oriented. Experience indrafting standard contractual documents will be an advantage. Ability to work effectively under time critical deadlines & high pressure environment. Proficient in Email, MS Word and Excel. 2 year experience in contracts, purchasing, or equivalent. Graduation is a must, Post Graduation / Degree in Law would be preferred.

Additional Details: The Deal Specialist uses Oracle's standard document templates and a playbook of contract options to assemble a contract in accordance with the sales/customer request. S/he also validates that all appropriate Oracle business approvals are secured, and may advise sales on what approvals are necessary for a given non-standard transaction. The Deal Specialist also liaises with Finance, Legal, and other groups across Oracle, per defined engagement guidelines, to ensure policy compliance and mitigate corporate risk. Individuals may cover multiple geographies or lines of business, but are generally focused in a particular product or service area, or set of countries. The work is fast-paced and seasonal in nature, corresponding with Oracle's quarterly and annual fiscal cycles.

IC1 – Deal Specialist

Responsibilities:

1. Draft Oracle Contract & agreements based on Oracle Templates specific to Oracle line of business.

2. Ensure prepared documents are in compliance with Oracle guidelines and policies (including Oracle's business practices, pricing, licensing and revenue recognition principles) in order to mitigate Oracle's risk. Review Partner or Customer Master Agreement to ensure validility for the current transaction and meets define Oracle standards

3. In accordance with pre-defined guidelines, engages with internal business partners to provide clarification on non-standard contract terms. This includes providing interpretation of terms already included in drafted documents as well as providing advice on non-standard terms prior to the finalization of a document. Internal business partners may include (but are not restricted to) Sales, Legal, Revenue Recognition, Business Practices, Tax and Credit

4. Receive and Review customer-executed documents, route for appropriate internal signature and submit for Order Processing or Project Funding

5. Manage Sales and Customer expectation on time-to-completion for a given transaction request

6. Anticipate problems and initiate actions to ensure customer orders are processed efficiently.

Required Skills

1. Quality Focused: Ability to independently produce high quality, complete work product while balancing customer need for timely response on simultaneous, in-process transactions

2. Excellent Communicator: Advanced proficiency in written and spoken English, or other local language if applicable; ability to synthesize complex subject matter and convey to internal customers in a simple, clear manner

3. Critical Thinking: Ability to follow established policies and procedures, as well as and problem solve and apply sound judgment when executing non-conforming transactions

4. Flexible: Adapt to changing business rules and environment

5. Professional: Must thrive in a fast-paced, deadline-driven environment, while maintaining professional demeanor and customer focus at all times

6. Handles unique transactions with clear understanding on business risks/policy guidelines and makes appropriate decisions.

7. Uses past experience to draw inference/conclusion on a transactional/process issue with appropriate justification. Has the ability to put together data in order to communicate the problem and its solution effectively.

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