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We are seeking an experienced Administrative Assistant to support our executives on the US Media and Marketing Strategy teams in Los Angeles.
A successful candidate will be self-motivated, proactive, quick-thinking, flexible, able to juggle multiple and diverse responsibilities. They will need to have a strong emphasis on organization and unwavering attention to detail at all times as well as an interest and enjoyment in planning team activities and events. This is a demanding and fast-moving position that requires someone who is able to exercise good judgment and significant initiative.
Specific responsibilities include, but are not limited to:
· Maintain calendars for 4 executives and alignment with their direct reports, including scheduling meetings both internally and externally, and booking various events
· Coordinate travel arrangements, both domestically and internationally, including passport renewals and processing visas
· Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport
· Process expense reports
· Assist with onboarding new hire tasks for this team
· Display professionalism in communication with internal and external partners
· BA/BS Degree - 5+ years as an executive assistant
· Prior experience supporting marketing executives is preferred
· Event organization experience
· Strong written and verbal communication skills and the ability to multi-task
· Proficiency in Google Preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
· Ability to be discrete and maintain confidential information
· Understanding of how to prioritize and respond accordingly
· Team-player who operates in a fast-paced team-oriented setting