Clinical Trial Administrator

Job description

Nestlé Skin Health's is a global leader focused on enhancing the quality of life by delivering science-based solutions for the health of skin, hair and nails. As one of the category's leading companies, Nestlé Skin Health conducts groundbreaking product research to provide both the healthcare community and the consumer with an ongoing progression of innovative technologies and products to protect, serve and enhance skin health. Nestlé Skin Health is a wholly owned subsidiary of Nestlé.

For our Strategic Innovation Group Consumer Care based in Lausanne, Switzerland, we are currently looking for a:

Clinical Trial Administrator

In this challenging and dynamic role, you will be part of the Global Claims Development team and report to the Global Claims Operations Senior Manager. You will be responsible for administration of clinical trials and Consumer Care Claims Development department.

Further duties & responsibilities include:

•Support to Clinical Operations group

◦Be the overall responsible of the study file from the study setup to archiving:

◾Collection of study documents (protocol, report …).

◾Filing of study documents in electronic format when available, otherwise paper.

◾Archive the study folder after report signature.

◦Be reliable support for contract management to ensure cosmetic product release to site.

◾Once the CRO quote is validated, prepare and manage the internal documents to support product release.

◾Be the Clinical Operations key contact for contract activities and ensure necessary follow up until execution.

◦Maintain Clinical Operations tracker and update the different systems to support smooth Clinical Operations execution.

◦Serve as the contact and/or liaison for the CROs and Investigator's sites for regulatory and/or study documents, clinical supplies, and other pertinent administrative matters under the supervision of the Consumer Care Clinical Project Manager (CPM) and Manager.

◦Be the study contact with internal stakeholder (Clinical Supply Unit, Safety group, Quality Assurance…).

◦Follow the study budget closely and keep the CPM informed:

◾Track invoices appropriately to ensure accurate and timely payment (when applicable).

◾Process invoices after appropriate approval obtained (when applicable).

◦Ensure final report completeness in collaboration with CPM.

◦Organize and conduct written or oral presentations at meetings and training sessions, as applicable.

◦On an as needed basis may help the team with reviewing of some clinical documents (protocol, report).

◦Work within a team environment and to clearly communicate with others (internal and external customers).

◦Work on transversal activities and duties assigned by Manager."

•Support to Claim Development Department

◦Bring administrative support to Global Claim Operations Senior Manager and Global Head of Claim Development

◦Bring administrative support to Global Clinical Operations and Scientific Claim Manager teams.

Requested Education & Experience:

•Bachelor's degree or equivalent preferred;

•Proficiency in English;

•At least more than 3 years as a Clinical Trial Administrator or more than 3 years with assistant or regulatory experience in a pharmaceutical industry or CRO environment.

Other Qualities:

•Ability to work independently and to take responsibility for own projects/tasks;

•Results orientated with a hands-on, can-do attitude;

•Positivity, Flexibility and adaptability with Agile thinking;

•Ability to manage stress and dynamic environmental changes;

•Ability to manage problem solving;

•Entrepreneurial mindset (creative thinking and innovation);

•Must display a strong work ethic;

•Strong communication skills.

More details on behavioural, functional and technical competencies will be provided upon application.